Accounting Coordinator

Job Description

Job Description

Salary:

Position Reports to: Chief Financial Officer

Position Description:

The Accounting Coordinator drives financial intelligence, controls, and compliance.

Capability Requirements: The individual must

1. Love our Lord and commit to our mission
We establish sustainable centers for alleviating poverty and multiplying disciples in third-world environments.

2. Embody and embrace our values

Urgent Pursuit

Sacrificial Service

Intentional Development

Clear Communication

Complete Alignment

Excellent Execution

3. Demonstrate accuracy, skill, and speed in bookkeeping activities

4. Have a structured, oriented, and procedure-focused approach

5. A high attention to detail and organization with an analytical, systematic thought process

6. Be goal-oriented and deadline-driven

7. Possess good communication skills verbal and written

8. Possess strong computer skills: Word, Excel, Keynote, Pages, etc.

9. Minumum 3 years of relevant accounting experience highly preferred

Time Requirements:

With sensitivity to personal and family needs in mind, this position will require at minimum 40 in-office working hours per week during the monthly closing period, plus hours on an as-needed basis for month-end preparation, audit support, special projects, etc.

Travel Requirements:

International travel requirements will be occasional. Domestic travel requirements will be primarily between HQ & Thrift Stores.

Position Duties:

The Accounting Coordinator drives financial intelligence, controls, and compliance.

1. Accounting Execution

• Utilize a monthly close out meeting with the bookkeeper to ensure accurate revenue and expense capture each month
• Provide day-to-day as needed assistance to the bookkeeper regarding complex entries, proper recognition of unusual items, etc.
• Manage the fixed asset logs and resulting quarterly depreciation entries
• Plan and execute the quarterly allocation meetings and provide the bookkeeper with the resulting quarterly entries
• Review month end actual versus budget reports and set meetings as needed with Department Heads
• Work with the bookkeeper to plan and execute the annual audit and 990 process with the external CPA firm

2. Monthly Closing

• Ensure monthly close-out process is completed in accordance with Vapor Ministries accounting procedures

3. Transaction Oversight

• Support the bookkeeper to ensure proper execution and recording of all cash and noncash transactions in accordance with Vapor Ministries accounting procedures
• Support the bookkeeper to ensure all funds disbursements are properly approved in accordance with Vapor Ministries financial controls policy
• Oversee bi-weekly payroll process

4. Financial Reporting

• Prepare all recurring monthly managerial reports
• Support Operations, Marketing, and Profit Centers with supplemental reports for key information

5. Financial Literacy

• Create budgeting templates for the entity
• Ensure departments have appropriate tools and training for financial planning
• Provide support to streamline rolled up financial reporting
• Provide tools and resources for team member personal financial growth

Disclaimer: Other duties may be assigned as necessary on a temporary and infrequent basis.