Project Administrator

Project Administrator at Upchurch summary:

Project Administrator provides administrative and documentation support for construction project teams, managing contracts, RFIs, submittals, drawings, and correspondence to ensure compliance and efficient operations. The role coordinates meetings, assists with subcontractor onboarding and compliance tracking, supports scheduling, reporting, audits, inspections, and project closeout, and maintains files in construction management systems. Requires 1–3 years’ construction administration experience (or equivalent), proficiency with Microsoft Office and construction software, and substantial travel (80–100%).

Company Overview

Upchurch is a rapidly growing , full-service building engineering company providing mechanical, plumbing, HVAC, and electrical services across the southeastern United States. Founded in 1970 and headquartered in Horn Lake, MS, Upchurch has grown through both organic expansion and strategic acquisitions , establishing a strong reputation for quality, reliability, and service excellence. We offer end-to-end solutions—from design and installation to ongoing maintenance and emergency support— helping clients maximize building performance, energy efficiency, and equipment lifespan .

Position Summary

The Project Administrator provides administrative and documentation support to construction project teams to help ensure projects run efficiently and in compliance with contract requirements. This role assists project managers, superintendents, and other stakeholders by managing project documentation, coordinating communications, and supporting day-to-day project operations.

Key Responsibilities

• Provide administrative support to project managers and field leadership.

• Maintain and organize project documentation, including contracts, subcontracts, RFIs, submittals, drawings, and correspondence.

• Assist with processing submittals, RFIs, change orders, and pay applications.

• Track and log project documents, revisions, and approvals.

• Coordinate meetings, prepare agendas, and distribute meeting minutes.

• Assist with subcontractor onboarding and document compliance tracking (insurance, bonding, lien waivers).

• Support project scheduling, reporting, and closeout documentation.

• Communicate with internal teams, subcontractors, vendors, and owners as directed.

• Maintain project files in construction management systems

• Assist with audits, inspections, and project closeout activities.

Qualifications

• Associate’s or Bachelor’s degree in Construction Management, Business Administration, or a related field (or equivalent experience).

• 1–3 years of experience in construction administration or project support roles preferred.

• Basic understanding of construction processes and documentation.

• Ability to read and interpret construction drawings and specifications (preferred).

• Experience supporting multiple projects simultaneously

• Familiarity with construction contracts and compliance requirements (preferred).

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• Proficiency with Microsoft Office and construction management software (e.g., BuildOps or similar).

Physical & Work Requirements

• Must be able to travel 80-100% of the time.

• Primarily office-based with occasional site visits and pre-bid meetings.

• Fast-paced, deadline-driven preconstruction environment.

Benefits:

• Competitive salary based on experience.

• Health, dental, and vision insurance.

• Paid time off and holiday pay.

• Opportunities for professional development and certification assistance.

Equal Employment Opportunity:

Upchurch Companies provides equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Keywords:

construction administration, project documentation, RFIs and submittals, contract compliance, subcontractor onboarding, construction management software, project scheduling, pay applications, project closeout, site visits