Part-time Admin Coordinator with Faith-Based Organization in Avondale (Birmingham)
$20-22 an hour
Birmingham, AL
Join a dedicated, faith-based non-profit organization that has served the Birmingham community for decades. As a small team with a large impact, they are looking for a Part Time Administrative Operations Coordinator to serve as the organizational backbone, supporting their C-Suite. This role is ideal for a detail-oriented professional who excels in a one-ministry mindset and enjoys a variety of tasks—from financial processing and donor relations to general office administration. They offer a compassionate, mission-driven environment where your administrative expertise directly supports families and individuals in need. Job Duties:
- Provide direct administrative support to the Executive Director and Head of Operations, including calendar management and correspondence.
- Manage daily financial transactions, including processing donations, performing deposits, and entering data into QuickBooks and expense management software.
- Maintain the donor management database (CRM), ensuring accurate gift processing and generating detailed reports.
- Handle donor relations tasks, such as transcribing letters and writing timely thank-you notes.
- Manage grant tracking systems to monitor applications and reporting deadlines.
- Utilize Excel for data exporting, mail merges, and analytical reporting.
- Oversee general office inlets, including voicemail, email, and physical mail retrieval from the PO Box.
- Coordinate and set up meetings, including agenda preparation and hospitality arrangements.
- Organize and maintain essential organizational documents, records, and reports.
- Serve as an official Notary for the organization.
- Assist the counseling team with appointment scheduling and client coordination.
- Ensure final year-end financial processing by working the last business day of the calendar year.
- Ability to work Monday-Thursday from 8 am-1:30 pm, 8:30 am-2 pm, or something very close to that.
- At least 3 years of administrative experience; prior experience in the non-profit sector is highly preferred.
- Alignment with the organization’s faith-based mission, values, and commitment to serving the marginalized.
- Strong proficiency in Microsoft Office, particularly Excel (mail merges, exporting data, and formulas).
- Experience with QuickBooks and donor management databases (Salesforce experience is a plus).
- Proven critical thinking skills and the ability to work independently in a small-office setting.
- Excellent written and verbal communication skills for donor and community interaction.
- High level of attention to detail and a proactive approach to problem-solving.
- Ability to multitask and adapt to a fast-paced environment with a team player attitude.
- Knowledge of basic accounts payable procedures and financial record-keeping.
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