HR Admin Assistant

Job Description

Job Description

The People Operations Administrative Assistant provides direct administrative support to the People Operations team including HR, Recruiting, and Training. This entry-level role is focused on organization, scheduling, data entry, and project support to ensure processes run smoothly. The role is task-driven, accuracy-focused, and ideal for someone who is detail-oriented and dependable. Recruiting or training support experience is considered a plus, but not required.

Key Responsibilities

Administrative & Operations Support

• Maintain organized records, trackers, and shared files.
• Enter and update data accurately in systems and spreadsheets.
• Assist with scheduling interviews, meetings, training sessions, and other operational events.
• Prepare and format documents, reports, and presentations as directed.
• Support team projects by completing assigned tasks, tracking progress, and ensuring deadlines are met.
• Provide logistical support for onboarding schedules, training calendars, and operational rollouts.

Recruiting & Training Support (Plus, Not Required)

• Post open roles to job boards and maintain candidate trackers.
• Schedule candidate interviews and coordinate calendars.
• Assist with training preparation such as rosters, materials, and attendance tracking.

Core Competencies

• Organization – Keeps tasks, files, and schedules structured and up to date.
• Attention to Detail – Consistently produces accurate work with minimal errors.
• Follow-Through – Completes assigned tasks fully and on time without repeated reminders.
• Adaptability – Adjusts quickly to shifting priorities or new systems.
• Communication – Provides clear, concise updates and confirms understanding.
• Confidentiality – Handles sensitive information appropriately and with discretion.

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• 1+ year of administrative or office support experience.
• Proficiency in Microsoft Office/Google and ability to learn new systems quickly.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks.
• Clear written and verbal communication skills.
• Two professional references

Preferred Skills (Not Required)

• Experience supporting People Operations, recruiting, or training teams.
• Comfort with applicant tracking systems (ATS) or learning management systems (LMS).

What We Offer

• Opportunity to gain experience in People Operations processes.
• Exposure to recruiting, training, and operational workflows.
• A supportive team environment with room to grow into expanded responsibilities.