Document Control Specialist - Part Time

Job Description

Job Description

Company Description

From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational projects covering the full spectrum of consultancy, project delivery and post-project operations.

With offices located globally, you're never far away from our services. With over 22,000 specialists in more than 60 countries, we blend local knowledge with global insight to tackle challenges of any scale.

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.

Turner & Townsend is looking for a part- time Document Control Specialist to support document coordination for construction projects and programs. The ideal candidate will be organized and have very strong communication skills.

(PART - TIME - 25 hours a week)

Responsibilities:

• Ensure proper use of the document management systems (electronic and hard copy)
• Maintain stakeholder distribution and access for multiple projects
• Support internal teams and vendors with documentation requests during the full life cycle of a project.
• Maintain documentation aligned with client’s document management system and physical library.
• Distribute approved documentation to appropriate personnel, track receipt of documentation
• Complete tracking, logging, updating and version control of technical documents according to business standards
• Responsible for clerical duties related to the maintenance of technical documentation
• Provides training and support on the document control policy/plan to project team members.
• Project setup tasks to include setting up project folders & procedures for use during construction and operation.
• Formally review ‘construction turnover documentation’ and routing it to the appropriate entities entitled to perform technical review.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

• Bachelor's degree in business administration or a related field is preferred.
• Minimum 3-5 years of relevant work experience
• Proficient in Microsoft 365 products
• Proficiency in using spreadsheet tools to manage large amounts of data
• Experience utilizing Power BI, Data studio, Tableau or any equivalent program for data analytics and data visualization, preferred.
• Strong Electronic document management system (EDMS/DMS) experience
• Understanding of construction documentation
• Strong communication skills

*On site requirements might change based on clients needs.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at 

Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list or that have not followed due process. Any speculative or unsolicited CV’s will be treated as a direct application.

All your information will be kept confidential according to EEO guidelines.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.