Administrative Assistant

Alabama Grading & Excavation is looking for an administrative assistant to join our team in our Piedmont, AL office. This person will work to support the daily operations of the office.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Responsibilities:

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external personnel.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.
• Proofread documents for accuracy and clarity before distribution
• Perform data entry tasks accurately and efficiently
• Support bookkeeping tasks as needed, including basic accounting functions using QuickBooks
• Collaborate with team members to ensure efficient office operations

Requirements

• Proven experience in an administrative role or similar position
• Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Dropbox
• Familiarity with QuickBooks is a plus
• Excellent organizational skills with the ability to manage multiple tasks simultaneously
• Strong typing skills with attention to detail for accurate data entry
• Bilingual candidates are encouraged to apply for enhanced communication capabilities
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong time management skills to prioritize tasks effectively in a fast-paced environment
• Demonstrated clerical experience

If you are a proactive individual who thrives in a dynamic office environment and possesses the necessary skills outlined above, we encourage you to apply for this exciting opportunity as an Administrative Assistant.