Staff Accountant & HR

SUMMARY OF RESPONSIBILITIES:

Reports to the Operations Manager. Maintains fixed assets and depreciation, conducts monthly and year end tie-outs, prepares journal entries and provides analysis on fixed assets and depreciation, along with Property taxes. Responsible for basic review assistance and back-up for cycle, equipment, and Supply Billing as well as lease billing and returns. Assists with projects. Reconciles bank statements daily. Makes adjustments to the general ledger and financials.

DUTIES AND RESPONSIBILITIES:

Maintains fixed assets and depreciation. Including new set-ups, deletions, transfers and depreciation reports.

Maintains HR software and performs HR duties supporting each department manager. Oversees payroll, time and attendance and benefits support for the VP of Operations.

Reconciles bank statements. Prepares and inputs journal entries monthly for bank recs. Prepares monthly schedules for Iberia account to ensure all items related to bank reconciliation are entered in the general ledge through eAutomate software.

Generates fixed asset month-end reports and balances them to the trial balance. Prepares month-end journal entries and inputs into the eAuto system and performs analysis.

Conducts year-end analysis on fixed assets, depreciation, interest income and other financial accounts. Prepares year-end and month end schedules of conations asset accounts, additions disposals, transfers and depreciation. Oversees inventory and inventory control.

Assists in running month-end reports. (ex. Inventory, deferred revenue) and balancing these reports. Entering any journal entries necessary.

Reviews the daily functions, reports and activities of all Billing Specialists. This includes summary billing spreadsheets, cycle billing, supply billing and equipment billing. Assures accuracy and timeliness of work.

Provides overall support to Billing Specialist. Assists with problem resolution, training and guidance.

Provides direct support to the Ops Manager. Assists with projects, training of new employees and billing analysis.

Provides back up for Billing Specialists; and summary billing positions. Backup for purchasing on equipment and supplies

Monitors invoices, cycle billing, supply billing, equipment billing and summary billing for accuracy and timeliness.

Provides training and assists with problem resolution for eAutomate billing. 

Processes equipment order forms on rental/leased equipment, generates invoices, reviews for accuracy, and distributes paperwork.

Conducts monthly analysis on equipment billed out of inventory to determine if we owe use tax.

Assists the VP of Operations and other management staff with special projects as assigned.

Prepares monthly cash flow statement on fixed assets for financial meeting.

Reviews sales tax analysis daily for errors. Makes corrections and maintains communication with VP of Ops for monthly tax return filing.

Assists customers and internal personnel with billing questions. Assists with providing reports, analysis and research to management and salespeople.

Maintains a positive, professional relationship with other billing personnel, co-workers from other departments, and external customers.

Processes daily invoices and releases for printing. Distributes invoices to appropriate people. Generates invoice reprints as requested.

Renews registration on all company vehicles. Maintains and keeps accurate files.

Conducts monthly analysis on deletions and donations.

HR responsibilities:

Run BambooHR software onboarding and offboarding employees

Keep BambooHR software updated with all benefits and tax information

Help with Payroll and adjustments when needed

*Ability to communicate effectively.

*Ability to utilize VDT and keyboard for data entry and retrieval purposes.

*Ability to lift a 25 lb. box of invoices/statements.

MINIMUM REQUIREMENTS:

*Bachelors degree in Accounting. CPA preferred.

*3-5 years of previous Accounting experience.

*Good verbal and written communication skills.

*Excellent attention to detail.

*Proficiency with MS Office

This job description is not all inclusive. Other duties and responsibilities may be added as necessary by the Ops Manager.