Dealer Transfer Administrator - Full Time

Job Description

Job Description

Dealer Transfer AdministratorDescription

The Automotive Group is seeking a highly organized and detail-oriented Dealer Transfer Administrator to join our team. This position plays a critical role in coordinating vehicle transfers between dealerships within our group and with dealer partners nationwide. The ideal candidate will excel in a fast-paced environment, possess strong communication skills, and have the ability to manage multiple priorities while ensuring transfer transactions are completed accurately and efficiently.

Key ResponsibilitiesDealer Transfer Coordination

• Coordinate internal and external dealer transfer activity across the dealership group and with dealerships nationwide.

• Verify vehicle availability and coordinate hold and sold unit transfers.

• Obtain trip quotes and coordinate transportation arrangements for vehicle transfers.

• Prepare, process, and maintain all dealer transfer documentation and required paperwork.

• Receive and process dealer transfer payments and assist with cutting transfer checks.

• Ensure transfer transactions are completed accurately and within established timelines.

Logistics & Driver Support

• Assist with delivery driver scheduling and vehicle movement coordination.

• Coordinate transportation logistics to ensure timely vehicle deliveries and transfers.

Administrative Operations

• Manage Zoho, tickets, and requests related to showroom vehicle movements and transfers.

• Handle vehicle picture requests and assist with inventory presentation needs.

• Ensure accurate data entry and recordkeeping for all transfer-related activities.

Communication & Collaboration

• Communicate effectively with dealership personnel, transportation providers, and external dealer partners regarding transfer status and timelines.

• Serve as a liaison between sales, service, accounting, and management teams to facilitate efficient transfer operations.

• Identify and resolve transfer-related issues in a timely and professional manner.

Qualifications and Skills

• Previous automotive dealership experience preferred.

• Experience with dealer trades, vehicle transfers, inventory management, or administrative support is a plus.

• Strong organizational skills with the ability to manage multiple tasks simultaneously.

• Excellent attention to detail and accuracy in documentation and data entry.

• Strong verbal and written communication skills.

• Proficiency with Microsoft Office and dealership management systems.

• Experience with Zoho or similar workflow management platforms preferred.

• Ability to work independently and collaboratively in a team environment.

• Positive attitude, strong work ethic, and excellent time management skills.

Why Join Us?

• Competitive pay with performance-based incentives

• Stable, full-time work with a trusted name in the automotive industry

• Health, dental, and vision insurance options

• 401(k) with company match

• Paid time off and holidays

• Opportunities for advancement and professional growth

• Work in a supportive team environment where your contributions make a direct impact on dealership operations

Compensation: $14/hr starting pay. May increase based on experience.

If you're looking to be a part of a dependable and trusted auto group since 1915, apply today!