Human Resources (HR) Assistant

Job Description

Job Description

Position Summary:

We are seeking a detail-oriented and highly organized HR Assistant with experience in payroll processing and billables/invoicing support. This role provides administrative support to the HR department, ensures timely and accurate payroll execution, and assists with tracking employee hours for billing purposes. The ideal candidate will be dependable, analytical, and capable of handling confidential information with integrity.

Key Responsibilities:

Payroll:

• Assist in processing weekly/bi-weekly payroll accurately and on time.

• Verify timekeeping records, resolve discrepancies, and ensure compliance with company policies and labor laws.

• Maintain payroll records and assist with audits or reporting as needed.

• Respond to employee questions regarding pay, time off, and tax documents.

Billables/Invoicing:

• Track and manage employee time sheets and project hours for client billing.

• Coordinate with accounting or finance departments to ensure billable hours are submitted and invoiced correctly.

• Reconcile employee hours against job codes or project billing structures.

HR Administration:

• Support onboarding, terminations, and employee file maintenance.

• Maintain HR databases and employee records (physical and digital).

• Assist with benefit administration, leave tracking, and compliance-related tasks.

• Provide general administrative support to HR team as needed (e.g., preparing reports, organizing employee communications).

Qualifications:

• 2+ years of experience in an HR or administrative role, with hands-on payroll experience.

• Familiarity with payroll systems (e.g., ADP, Paychex, QuickBooks, or equivalent).

• Experience working with billables, invoicing, or time-tracking software.

• Strong attention to detail and organizational skills.

• Excellent communication and problem-solving abilities.

• Proficiency in Microsoft Office Suite, especially Excel.

• Ability to handle sensitive information with confidentiality and professionalism.

Preferred Skills:

• Knowledge of labor laws and payroll tax compliance.

• Experience supporting HR in a multi-state or hourly employee environment.

• Familiarity with accounting software or ERP systems a plus.