Administrative Specialist

Job Description

Job Description

Position Overview:

The Administrative Specialist will be responsible for full cycle management and documentation related to scrap metal deliveries. The role will also be responsible for managing sales order entries and vendor payables. This position will report directly to the Office Manager.

Summary of Responsibilities:

· Administer and execute complete sales contract lifecycle

· Manage and organize billing related documentation and manage consumer communication

· Review and evaluate billing weight variances

· Complete, update and post shippers; finalize billing

· Access online portals to retrieve consumers’ weight tickets and use them to finalize deliveries

· Ensure a successful posting process, address errors and posting failures

· Correspond and coordinate with internal team members

· Monitor and manage vendor invoices

· Assist with the PO entry process

· Collaborate with purchasers and Accounts Payable to ensure seamless and prompt payments

· Other duties as assigned

Desired Characteristics:

· Associate or bachelor’s degree

· Work experience in a professional setting

· Capacity to learn and retain complex information, terminology, policies and procedures

· Ability to prioritize, multi-task and organize to help meet established deadlines

· Ability to work independently and/or within a team setting

· Effective communication skills – both written and oral

Minimum Safety Training Requirements:

· Basic on-the-job training that satisfies the Primary Objectives of the specific position (as noted above)

· US-SOP-01 United in Safety Manual

· US-F11 QEH&S Policy

· US-SOP-03 Team Member Handbook

We strive to demonstrate our Core Values in all positions at USM:

Trust ● Commitment ● Loyalty ● Passion ● Respect ● Service ● Performance

USM is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. USM will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. USM is a Zero Impairment Workplace. USM provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify your Talent Acquisition contact or another member of our People Experience Team at [email protected]. The decision on granting reasonable accommodation will be made on a case-by-case basis.