Office Administrator

Job Description

Job Description

A manufacturing organization is seeking an experienced Office Administrator to support day-to-day administrative and operational functions in a fast-paced environment. This role works cross-functionally with multiple departments to ensure smooth workflow, accurate documentation, and strong operational support across both office and plant settings.

Key Responsibilities

• Provide general administrative support across departments (Operations, HR, Finance, Payroll, EHS).
• Manage calendars, schedule meetings, and prepare basic reports and correspondence.
• Perform data entry and maintain accurate records and documentation.
• Support payroll and time & attendance tracking.
• Maintain organized digital and physical filing systems.
• Create and update documents, spreadsheets, and presentations (Google Workspace).
• Process purchase requisitions and assist with resolving discrepancies.
• Coordinate office supplies and general inventory needs.
• Support internal events, employee engagement activities, and company functions.
• Assist with vendor communication and coordination.
• Compile data for reporting and operational tracking.
• Handle confidential information with discretion.

Requirements

• 3+ years of administrative or office support experience.
• Experience with payroll or time & attendance systems preferred.
• Experience processing purchase orders or requisitions.
• Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar).
• Strong organization skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication skills.

Preferred

• Manufacturing or industrial environment experience.
• Exposure to HR, Finance, Operations, or EHS functions.
• Experience supporting employee engagement or office coordination activities.

Additional Information

• Fully on-site role in Tuscaloosa, AL.
• Must be comfortable working in a plant/production environment when needed.
• PPE required in designated areas (safety shoes, eye protection, hearing protection).