Procurement Administrator

Job Description

Job Description

Procurement Admin

REMOTE (WA Preferred)

6-month contract-to-hire

Monday-Friday

Qualifications

• Bachelor’s degree in Supply Chain, Business, Finance, Data Analytics, or related field (or equivalent experience).
• 4+ years of experience in procurement operations, supply chain support, or business/data analysis.
• Maintaining excel sheets
• Power BI, tableau: MUST HAVE (not creating them, but engaging with them)
• Volume: PO/vendors: high volume
• 2+ years in a hands-on system administration role for a procurement platform
• Direct, hands-on administrative experience with ZipHQ is strongly preferred. Experience with Coupa, Ariba, or similar platforms is a plus.
• Demonstrated experience building and maintaining complex, conditional workflows within a procurement or intake management tool.
• Knowledge of e-procurement processes and experience with punch-out catalog integrations.
• Strong Excel skills; experience with BI tools (Power BI, Tableau) preferred.
• Organized and detail-oriented, with the ability to maintain accurate trackers and dashboards.
• Strong communication skills; able to prepare clear documentation and training materials.
• Comfortable in a support role, working closely with a lead/system owner.

Zip Platform Support

• Own the day-to-day administration of the Zip platform, including creating, modifying, and troubleshooting intake and approval workflows using conditional logic.
• Serve as the primary point of contact for troubleshooting user errors and system issues within Zip.
• Monitor data quality and flag issues for resolution.
• Support requester, approver, and supplier enablement by preparing guidance and answering questions, and conducting user training
• Document and maintain training materials and job aids in Confluence.
• Manage user permissions, roles, and access controls within Zip to ensure proper governance and security.

Delivery Management Support

• Help track delivery commitments, promise dates, and on-time delivery performance.
• Maintain spreadsheets, trackers, or dashboards until a formal delivery management system is implemented.
• Support root cause analysis by gathering data and preparing reports for the system owner.

Metrics, Dashboards & Reporting

• Prepare and update dashboards and reports (Excel, Power BI, or Tableau).
• Track KPIs such as cycle times, on-time delivery, and compliance metrics.
• Ensure reporting packages are accurate, timely, and easy for leadership to consume.

Training & Playbooks

• Assist in developing process playbooks, SOPs, and training decks for the broader procurement team.
• Coordinate onboarding of new users into Zip and delivery management workflows.
• Collect feedback from end users to inform improvements.

Cross-functional Collaboration

• Partner with the Procurement Ops owner and other team members to support Legal, Finance, and Engineering in day-to-day requests.
• Ensure compliance requirements (e.g., NDAs, W-8/W-9, DFARS) are met by supporting documentation and process flows.