Reception / Administrative Support

Job Description

Job Description

Snelling is recruiting a qualified professional for a Reception/Administrative Support role in the Birmingham area. The Receptionist is the first point of contact for clients, visitors, and staff in a professional accounting firm. This role is essential for managing front desk operations, supporting administrative functions, and ensuring a smooth, organized office environment that enables our accountants to focus on client service and technical work. Salary: $50,000.

Front Desk/Admin Operations for Reception/Administrative Support:

• Welcome and direct clients, visitors, and staff in a courteous and professional manner.
• Answer and route incoming calls; manage voicemail and general inquiries, including those from clients regarding tax, audit, and consulting services.
• Maintain a clean and organized reception area, reflecting the firm’s commitment to professionalism.
• Schedule meetings, manage calendars, and coordinate appointments for accountants, auditors, and firm leadership.
• Prepare and distribute internal communications, client correspondence, and appointment reminders.
• Assist with document management, filing, scanning, and basic reporting as needed.
• Order office supplies and coordinate facility maintenance requests.

Client Service Support Duties for Reception/Administrative Support:

• Assist with client intake, including gathering basic information and directing clients to the appropriate staff member.
• Support the accounting team with administrative tasks related to client engagements, such as organizing tax documents, audit files, and engagement letters.
• Always maintain confidentiality of sensitive client and firm information.
• Communicate effectively with staff at all levels to support office operations and client service.
• Provide general support to accounting, tax, audit, and administrative teams as needed. Participate in team meetings and contribute to process improvement discussions.

Qualifications Needed for Reception/Administrative Support:

• High school diploma or equivalent required; associate’s degree or higher preferred.
• 3-5 years experience as a receptionist/administrative assistant, or office support role, ideally in a professional service or accounting environment.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with accounting software or document management systems is a plus.
• Ability to handle confidential information with discretion.
• Positive attitude, adaptability, and willingness to learn new systems and processes.

How to Apply:
Qualified candidates should email their resume to [email protected] for immediate consideration. Resumes will be reviewed promptly, and applicants who meet the criteria will be contacted to schedule an interview.

For more information, contact Whittney Taylor at 205-879-9950.

Snelling is a full-service recruiting firm, proudly serving Jefferson and Shelby Counties for over 70 years. We place candidates in temporary, temp-to-hire, and direct hire roles. Snelling is a drug-free workplace. All inquiries are strictly confidential, and all search fees are paid by our clients.