HR Executive Assistant

HR Executive Assistant

JOB-10045667

Anticipated Start Date

February 02, 2026

Location

New York, NY

Type of Employment

Contract Hire

Employer Info

Our client provides top-ranked care, dozens of inpatient and outpatient specialties, and mental health services with a team of highly trained and caring medical professionals who are compassionate, culturally competent and patient centered. Their vision is to be a fully integrated health system that enables New Yorkers to live their healthiest lives. Many of their roles are temp-to-hire, giving our client and our candidates the opportunity to ensure they are the right fit for a full-time position, as this comes with career advancement opportunities and excellent benefits. In fact, over 30% of our candidates have converted to full-time positions at our client.

Job Summary

We are looking for an individual to join our client’s team as Special Assistant to the Senior Vice President of Human Resources. You will manage the overall transformation and process improvement of Human Resources services. Establishing accountability and fostering a strategic approach to project management and process improvement, the Special Assistant serves the senior management team assisting HR Business Partners, and team members on projects, initiatives, issues, events and activities.

Job Description

General tasks and responsibilities will include:

• Participates in developing, establishing, implementing and recommending policies, practices, methods and procedures and programs designed to improve operations within Human Resources, developing administrative controls and reporting systems, and the application of related techniques and methods.
• Conducts and participates in meetings as a representative the Senior Vice President of HR
• Manages the agenda, attendance and materials for HR Council, Recruitment Council, and other major meetings and coordinates meeting participation, including Webex
• Manages HR Governance agenda and materials, follow-up and facilitates meeting
• Facilitates review and approval process of Managerial Annual Leave Buyout Requests by collaborating with SVP of HR and Payroll
• Prepares and issues one-year anniversary messages to new employees
• Assists with projects including but not limited to accretions, departmental reorganization, job description standardization, etc.
• Develop and consolidates report of annual HR accomplishments
• Compiles and distributes information from/to Chief Human Resources Officers/HR Directors
• Compiles and prepares for presentation metrics and project outcomes
• Assigns access and provides administrative oversite of HR Confidential SharePoint
• In the absence of the Senior Executive Secretary, coordinates coverage

Process Improvement & Project Management:

• Identifies and strategically works through process improvement initiatives with key stakeholders
• Project Manager for major HR initiatives; tracks all initiatives and manages Project Tracker(s)
• Support and communicate updates related to HR & Payroll Governance; HR Governance; etc.
• Ensures the timely completion of reports and all other requisite documentation
• Participates in developing, establishing, implementing and recommending policies, practices, methods and
• procedures and programs designed to improve operations within the major Corporate functional areas developing administrative controls and reporting systems, and workflows.
• Participate in the ongoing development of standard work, visual management tools, assessment and development of best practices
• Provide consultation to leadership to support improvement, change management, and problem solving

Policy & Procedure Management:

• Tracks draft policies and procedures
• Researches background for procedure development
• Facilitates the authorization of policies and procedures with key stakeholders

Skills Required

• 5+ years in a similar role providing high level administrative and project management support to an executive, preferably within Human Resources or Organizational Development
• Microsoft Office (Excel, Word, PowerPoint, Outlook, Visio)
• Project Management
• General Office Equipment (Computer, Scanner, Printer, Copier)

Education/Training/Certifications

• Undergraduate degree in Business, HR or related field
• Advanced degree preferred

Pay Rate

• Up to $54.00 per hour depending on experience

HirePower Personnel, Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or other characteristics protected by law.