Payroll Specialist
- 401(k)
- 401(k) matching
- Bonus based on performance
- Competitive salary
- Health insurance
- Paid time off
- Profit sharing
- Training & development
- Free food & snacks
- Parental leave
- Manage full-cycle payroll for multiple clients on weekly, biweekly, and monthly schedules using platforms such as Gusto, ADP, or QuickBooks Payroll.
- Verify timecards, calculate wages, bonuses, commissions, deductions, and benefits contributions.
- Prepare and review payroll reports, ensuring accuracy and resolving discrepancies.
- Maintain payroll records and audit trails for all client payroll transactions.
- Calculate and remit federal, state, and local payroll taxes, ensuring compliance with applicable laws.
- Support preparation and filing of W-2s, 1099s, and quarterly payroll tax returns.
- Stay up to date on changes to payroll legislation, wage and hour laws, and reporting requirements.
- Serve as the first point of contact for client payroll inquiries, delivering prompt and professional support.
- Collaborate with clients to onboard new employees, process pay rate changes, or apply benefit adjustments.
- Educate clients on payroll system best practices and assist with troubleshooting.
- Maintain up-to-date documentation of client payroll policies, schedules, and procedures.
- Set up and manage payroll software integrations and ensure data accuracy across platforms.
- Support internal CAS team in financial reporting where payroll data is relevant.
- 2+ years of experience in payroll administration, preferably in a multi-client or outsourced service environment.
- Proficiency in payroll systems (e.g., Gusto, ADP, QuickBooks Online Payroll).
- Familiarity with federal and Alabama payroll tax regulations.
- High attention to detail, accuracy, and confidentiality.
- Strong communication and organizational skills.
- Ability to work independently and manage multiple client payrolls simultaneously.
- Human Resources experience, particularly in onboarding, benefits administration, employee file management, or HR compliance.
- SHRM-CP, SHRM-SCP, or other HR-related certification (e.g., PHR, SPHR).
- Experience in a CPA firm or client accounting services environment.
- Bachelor’s degree in Accounting, Human Resources, Business Administration, or related field.
- Certification such as FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional).
- Accuracy & Compliance-Oriented Thinking
- Client Service & Relationship Management
- Time Management & Task Prioritization
- Ethical Judgment & Discretion
- Payroll System Fluency (Gusto, ADP, QuickBooks, Accounting CS)
- Team Collaboration & Flexibility
- Regular collaboration with accounting, tax, and CAS team members.
- Exposure to various industries including professional services, healthcare, and retail.
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