office manager bookkeeping &operations

Job Description

Job Description

INVOICING & RECEIVABLES

Send invoices, follow up on outstanding balances, and process incoming payments

Own the full cycle from job completed to dollar collected

Verify that estimates and invoices are entered accurately before they go out

TIMESHEET & PAYROLL OVERSIGHT

Reconcile crew hours against payroll (GUSTO) and flag discrepancies

Catch data-entry errors and time entries that don't add up

Ask questions when looks off- and get the answer

EXPENSE &RECEIPT MANAGMENT

Capture, organize, and track receipts and materials spend

Maintain records in a clean, searchable digital system

SCHEDULING &DISPATCH

Manage and coordinate the crew schedule across cleaning, maintenance, and lawn care

Adjust and re-route as jobs and priorities shift throughout the day

PHONE & CUSTOMER INTAKE

Answer incoming calls and be the reliable voice of the company

Schedule quotes and estimates so no lead falls through the cracks

OFFICE & BACK-OFFICE OPERATIONS

Keep vehicle and trailer registrations, insurance, and business licensing current

Ensure recurring bills (utilities, insurance) are paid on time

Support hiring by posting positions and helping coordinate interviews

Serve as the general operational backstop for the office

Keluna Home Services is a growing Montgomery-based home services company providing cleaning, maintenance, and lawn care across the River Region. We're hiring an Office Manager to own the business side of our office - invoicing, collections, expenses, scheduling, and the day-today operations that keep a service company running.
This is not a receptionist or clerical role. You will own the money-in / money-out cycle. You'll be the person who gets billed, receipt gets tracked, and every time sheet adds up. if a number doesn't look right, we expect you to say so - and we'll back you when you do. We're looking for someone genuinely good with numbers, deeply organized, and comfortable holding people accountable. If you take pride in catching what everyone else missed, you'll do well here

Company Description

Keluna Home Services is a growing Montgomery-based home services company providing cleaning, maintenance, and lawn care across the River Region. We're hiring an Office Manager to own the business side of our office - invoicing, collections, expenses, scheduling, and the day-today operations that keep a service company running. \n This is not a receptionist or clerical role. You will own the money-in / money-out cycle. You'll be the person who gets billed, receipt gets tracked, and every time sheet adds up. if a number doesn't look right, we expect you to say so - and we'll back you when you do. We're looking for someone genuinely good with numbers, deeply organized, and comfortable holding people accountable. If you take pride in catching what everyone else missed, you'll do well here