Facilities Manager
POSITION SUMMARY
The Facilities Manager is responsible for maintaining GBHS’s facilities and fleet including, transporting of animals between facilities, overseeing regular maintenance, repairs, construction, safety, inspections, permits, registrations, insurance coverage, and purchasing. Manager is responsible for; enforcing health and safety regulations mandated by OSHA; compliance with Alabama Veterinary Medical Association (ALVMA) laws and regulations; will participate with and manage vendors, landscaping, custodial/maintenance teams, special events logistics and will be on-call as necessary to perform duties and responsibilities.
PRIMARY RELATIONSHIPS
- The Facilities Manager reports to the Chief Program Officer (CPO).
- Supervises Facilities Assistants
- This position participates with management staff ensuring the appropriate use of volunteers and staff, assuring accountability to all constituencies, and ensuring organizational effective operations..
- Within the GBHS, the position has primary working relationships with the senior management team, Development staff, vendors for the organization, and event partners.
DUTIES & RESPONSIBILITIES
The Facilities Manager designs and maintains a best practice facility care program. The Manager supervises staff and volunteers to provide direction, coordination, and consultation for all positions functions as described in the duties outlined below.
- Manages and oversees the administrative and operational systems that ensure optimal functioning and maintenance of all GBHS facilities and fleet.
- Ensures that all surgery and emergency care animals are safely transported between facilities daily, works with management staff to maintain adequate crate supply and cleanliness.
- Manages warehouse inventory and logistics, ensuring accurate tracking, storage, and distribution of all supplies, food, medical equipment, and other resources.
- Plans, develops, and prioritizes projects and work plans ensures projects are effectively designed and planned.
- Plans and manages special events logistics, including liaising with vendors, traffic engineering, parking, setup and breakdown of equipment and supplies.
- Monitors, ensures, and establishes protocols for general maintenance of all facilities, fleet, and equipment to perform as optimal as possible to reduce operating costs, and ensures cost-effectiveness; establishes criteria for repair vs replacement.
- Provides management of security services (cameras, alarms, lighting, keys, access control, etc.).
- Maintains, and enforces fire and safety policies and procedures. Manages support staff under Facilities Manager (drivers, maintenance, landscaping, and janitorial, etc.) assigns duties, prepares work schedules; evaluates, monitors, and inspects work (cost and progress).
- Manages all vendors, bids and contracts relating to facilities and fleet; obtains estimates for work, monitors work and provides punch lists for completing work.
- Inspects facilities for regulatory compliance: applicable building and safety codes, hazardous materials/waste storage and disposal, OSHA and ALVMA laws and regulations, etc. Prepares log of due dates for all permits and inspections. Conducts timely safety inspections.
- Oversees HVAC system, fire extinguishers, fire alarms, first aid supplies and back-up power (generators).
- Ensures properties and locations are maintained in proper order. This includes property cleanliness and working equipment.
- Performs other duties as needed
A passion for the mission of GBHS and a sense of humor are required.
Job Related and Essential Qualifications:
- Minimum of two years related experience including a minimum of one year supervisory experience.
- Ability to communicate effectively and work well with all staff, volunteers, and the public.
- Possession of a valid and appropriate Driver’s License will be required prior to employment. License must be maintained in the course of employment. Applicant must be insurable to drive company vehicles.
- Ability to obtain a driver’s license endorsement to drive a (Class A non-commercial) 40 ft. 5th wheel trailer.
- Flexibility and ability to cope with several tasks simultaneously.
- Strong time management and organizational skills.
- Proficient in follow-through without supervision.
- Computer literate in Windows/Word environment; able to prepare basic Excel spreadsheets.
- Work irregular hours, nights, holidays, and overtime as needed to perform duties and responsibilities
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