Buyer and Operations Support Specialist

Job Description

Job Description

Who Are We?

At Parry Labs we believe the modern combat advantage relies on the speed and scale of open systems. We’re redefining the edge of the increasingly ever-changing battlespace by delivering game changing capabilities to our warfighters through digital engineering, software, and hardware solutions that are essential to our core of being a Digital Systems Integrator.

Born digital and agile, Parry Labs is building a winning team to be the premier provider for Next Generation Mission Systems Integration across air, land, sea, space and cyber.

Are you ready to be an instrumental part of experts in the industry?  Join us in the innovation of integration at Parry and apply to help develop the technologies of tomorrow while reaching new heights in your career today.

About The Job

We are seeking a detail-oriented and proactive Buyer and Operations Support Specialist to support our IT and Facilities departments while serving as a key resource for day-to-day office operations. In this multi-faceted role, the ideal candidate will manage the full procurement cycle - from soliciting and evaluating vendor quotes to issuing and tracking purchase orders - ensuring timely and cost-effective acquisition of IT equipment, software, and facilities-related goods and services. Beyond procurement, this individual will play a vital role in keeping the office running smoothly by coordinating facility maintenance and repairs, supporting administrative functions across departments, and serving as a reliable point of contact for both vendors and internal teams. Success in this position requires strong organizational skills, a collaborative mindset, and the ability to juggle competing priorities in a fast-paced environment.

Procurement & Purchase Orders

• Solicit, review, and compare vendor quotes for IT hardware, software, peripherals, and facilities-related materials and services.
• Issue and manage purchase orders (POs) in accordance with company purchasing policies and approval workflows.
• Maintain accurate records of open, pending, and closed POs; follow up with vendors to ensure on-time delivery.
• Verify receipt of goods and services and coordinate with Accounts Payable for invoice reconciliation.
• Identify cost-saving opportunities and preferred vendor relationships to support budget goals.
• Assist with budget tracking and forecasting.

Facilities Coordination

• Serve as the primary point of contact for facility maintenance requests, coordinating with vendors, contractors, and building management to ensure timely resolution.
• Track and schedule routine maintenance, inspections, repairs, and service contracts for office equipment and facilities.
• Assist with space planning, office moves, and setup of workstations and common areas.
• Maintain inventory of facilities supplies and equipment; initiate replenishment orders as needed.

Office Administration

• Provide general administrative support including managing correspondence, scheduling, and coordinating meetings and events.
• Develop and maintain organized systems for procurement documents, vendor contracts, warranties, equipment, and facilities records.
• Support onboarding logistics for new employees including workspace setup and coordination of IT equipment.
• Assist leadership and cross-functional teams with ad hoc administrative projects and reporting.
• Support HR and Security with administrative tasks such as badging, bag checks, and entrance audits"

• 2+ years of experience in procurement, office administration, or a similar role.
• Familiarity with purchase order processes and vendor management; experience with CostPoint a plus.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with facilities or ticketing systems preferred.
• Excellent verbal and written communication skills; comfortable working with vendors, staff, and management at all levels.
• Self-directed and resourceful with a customer-service mindset.

Why Join Parry Labs?

At Parry Labs, we foster a culture of curiosity and collaboration. Employees are given the autonomy to leverage their skills in creating state-of-the-art tech solutions that aid in the protection of the American Warfighter. We encourage new and bold ideas that push the status quo. It is this entrepreneurial spirit that drives us.

Parry Labs will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives with benefits such as education assistance and unlimited paid time off, just to name a few.

No One Has Time for Long Job Applications!

We completely understand, that is why we have made the application process easy. We promise. This will be simple.

Accessibility/Accommodation

If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to [email protected] or call (256) 682-7145 to let us know the nature of your request and contact information.