Administrative Coordinator - Birmingham, AL

Job Description

Job Description

The University of Alabama System (UA System) is seeking applications for the position of Legal Administrative Coordinator . This on-site role is based in Birmingham, Alabama, on the campus of The University of Alabama at Birmingham (UAB). Reporting to the Office Manager, the Legal Administrative Coordinator will provide a broad range of administrative support to multiple attorneys in the UAB Office of Counsel.

Key Responsibilities

• Provide confidential administrative support to multiple attorneys.
• Review and revise various documents, including affiliation agreements, employment agreements, and confidential disclosure agreements.
• Draft, manage, and maintain a large volume of corporate documents, including resolutions and bylaws.
• Process various filings with the Alabama Secretary of State.
• Maintain various departmental databases.

Minimum Qualifications

• A high school diploma or equivalent.
• Three (3) years of progressively responsible administrative experience.
• Experience reviewing and revising various types of agreements.
• Professional appearance and demeanor.

Preferred Qualifications

• Bachelor's degree.
• Experience managing and maintaining corporate entity data and documents.

Compensation & Benefits

The UA System offers competitive compensation commensurate with skills, experience, and professional background. We are committed to supporting our employees' well-being, growth, and work–life balance through a comprehensive benefits package that includes:

• Health, dental, and vision insurance
• Generous paid time off, including vacation, personal days, holidays, and sick leave
• Employer matching contributions to a 403(b) supplemental retirement plan
• Tuition assistance at our three universities (UA, UAB & UAH) for employees, spouses, and eligible dependents
• Life insurance and optional supplemental coverage plans

Additional details are available on the UA System Benefits webpage.

All eligible employees are required to participate in the Teachers' Retirement System of Alabama , a defined benefit plan that provides a guaranteed monthly retirement benefit that increases with each year of service. Retirees may also enroll in the Public Education Employees' Health Insurance Plan for continued health coverage.

Application Instructions

Applications must include a cover letter, resume, and complete contact information for three professional references who will be contacted only with the candidate's permission. Final salary will be commensurate with the overall qualifications of the selected final candidate. To apply, please visit the UA System Careers webpage.

Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction will receive an individualized review of the prior conviction before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama System is an equal opportunity employer (EOE), including an EOE of protected vets and individuals with disabilities.

Application Deadline: August 3, 2026