Office Manager

Job Description

Job Description

Office Manager – Commercial Contractor (Construction Experience Required)

A Bit about Us:

We are a well-established interior commercial contractor specializing in metal framing, drywall, and acoustical ceilings . Known throughout the Southeast for delivering high-quality work, we partner with clients who demand precision, professionalism, and accountability . Our projects range from high-end office buildouts to healthcare and data center installations, and we pride ourselves on delivering consistent, excellent results.

Why join us?

Stable, Full-Time Position
Competitive Salary : $55,000 – $70,000 based on experience
Work with a Professional Construction Team
Opportunity to Grow in a Fast-Paced, Supportive Environment
Be a Key Player in a Respected, High-Performing Company

Autonomy & Leadership Growth

• Enjoy the flexibility to work independently or collaborate closely with our experienced preconstruction team.
• Take ownership of estimates from start to finish while having the support of leadership when needed.
• No micromanagement—we trust our estimators to manage their workload efficiently.

Build & Shape Your Own Market

• As our company continues to grow, we offer the unique opportunity to carve out a specialized market sector (such as healthcare, higher education, or mission-critical).
• Future leadership paths include the potential to run your own division and make a lasting impact on the business.

Collaborative & Entrepreneurial Culture

• We foster a team-oriented environment where ideas are valued, and input is encouraged.
• Work alongside experienced leadership who are invested in mentorship and career development.
• Join a company that promotes from within, offering a true merit-based path to senior leadership.

Key Responsibilities

• Oversee day-to-day office operations, including scheduling, document management, and communication flow

• Maintain organized records of contracts, submittals, change orders, and job files

• Work closely with Project Managers and field staff to track project schedules, budgets, and resource needs

• Manage and process payroll, accounts payable/receivable , and vendor invoices (in coordination with accounting)

• Handle HR-related tasks such as onboarding new employees, maintaining employee records, and benefits coordination

• Ensure compliance with licensing, insurance, safety documentation , and other administrative regulations

• Coordinate with general contractors, suppliers, and subcontractors to keep projects running efficiently

• Support estimating and project tracking using software tools (experience with Procore, QuickBooks, or OST a plus)

What We're Looking For

• 3+ years of office management or project admin experience within a construction or subcontracting environment

• Strong knowledge of construction documents, terminology, and workflow

• Exceptional organizational skills and attention to detail

• Ability to multi-task and prioritize in a fast-paced environment

• Strong computer skills: Microsoft Office , spreadsheets, project management software

• Excellent communication and interpersonal abilities

• Self-starter who can take initiative and work independently

Preferred but Not Required

• Familiarity with Procore, QuickBooks, or other industry-specific software

• Bilingual (English/Spanish) is a plus

If you're a construction-savvy professional with a knack for organization and leadership, we'd love to hear from you. Apply now and become a critical part of a company that values quality, accountability, and operational excellence.