Safety Review Panel Coordinator

Job Description

Job Description

The Safety Review Panel Coordinator will support the space program at NASA's Marshall Space Flight Center (MSFC) Safety and Missions Assurance (SMA) initiatives in Huntsville, AL .

The HSERP Executive Officer (XO) is the operational lead for the Human Landing System (HLS) Safety and Engineering Review Panel (HSERP), a NASA panel evaluating HLS hazard analyses, risk concurrences, and integrated safety impacts on other programs (e.g., Gateway, Orion). Part of the Artemis lunar landing initiative with partners like Blue Origin and SpaceX, this administrative, coordination-intensive, and technical role reports to the HSERP Chair(s).

The XO manages panel operations to ensure efficient safety reviews for human spaceflight certification, including document handling, meeting scheduling/logistics, action tracking, and technical comment resolution. Collaborating with NASA, industry partners, and other panels, the role has expanded and may include updating the charter (SLS-CHTR-002) and implementation plan (HLS-PLAN-028).

This vital position drives HSERP effectiveness and Artemis mission success.

RESPONSIBILITIES:

• Maintain current and future topic lists, organize them into agendas, and post agendas and meeting materials to the HSERP working site (with partner data secured at alternative protected sites).
• Coordinate and distribute meeting notices, agendas, and materials.
• Compile, prepare, and distribute HSERP meeting minutes.
• Track actions and action items to closure, maintaining the HSERP Action Item log.
• Monitor development and routing of decision packages; record panel decisions and actions.
• Coordinate HSERP representative assignments for invitations to other panels' meetings.
• Identify and coordinate ad-hoc members needed for reviews and meetings.
• Develop and manage document review schedules and meeting schedules in coordination with industry partners (Blue Origin, SpaceX), including HSERP meetings and Technical Comment Meetings (TCMs).
• Lead and prepare materials for TCMs (pre-HSERP forums to resolve non-concurs and facilitate discussions between commenters and hazard analysis authors).
• Serve as the primary point for ensuring records (minutes, actions, materials) are maintained in authoritative sources accessible via the HLS Program working site.
• Support charter and process refinements/evolutions (e.g., potential revisions to SLS-CHTR-002 to capture matured processes).
• Coordinate distribution of HLS data to the Hazard Control Board (HCB) as appropriate.
• Other duties as assigned.

REQUIRED:

This position has been posted at multiple levels (must meet minimum level indicated). Depending on the candidate's experience, requirements, and business needs, we reserve the right to consider candidates at any level for which this position has been advertised.

• This position requires US Citizenship due to the sensitivity of customer related information.
• Must have a bachelor's degree in the field of engineering, safety engineering, systems engineering, aerospace, or a related technical field.
• Must have 5+ years of recent and related work experience.
• In lieu of degree: Candidates with 9+ years of recent safety engineering work experience will be considered.
• Demonstrated experience in program/project coordination, safety review processes, or technical panel support within aerospace, defense, or high-reliability industries. Familiarity with hazard analysis, risk management, or safety certification processes (e.g., NASA standards like NASA-STD-8719.7 or similar).
• Understanding of systems safety, hazard analysis reports (e.g., preliminary/final hazard analyses), risk assessment, and verification of hazard controls.
• Strong proficiency in scheduling, document management, action tracking, and preparing/distributing formal meeting materials and minutes.
• Excellent written and verbal communication for preparing minutes, agendas, and materials; ability to coordinate across NASA, industry partners, and multi-disciplinary teams.
• Proven ability to work collaboratively with government and commercial entities (e.g., coordinating with Blue Origin and SpaceX).
• Proficiency with secure collaboration platforms, working sites/repositories (e.g., NASA internal tools), and standard office software (e.g., for agendas, minutes, tracking logs).

DESIRED:

• Master's degree preferred.
• Presentation/Forum Comfort: Confidence in speaking or presenting in technical forums (e.g., leading TCMs or participating in discussions); willingness to build this skill through practice if not already strong.
• Technical Depth in Human Spaceflight: Prior experience with NASA human-rated programs (e.g., Artemis, Orion, Gateway, SLS), commercial crew/lander development, or cross-program safety interfaces.
• Process Improvement: Experience in refining charters, plans, or processes (e.g., updating implementation plans like HLS-PLAN-028).
• Leadership in Coordination: Ability to lead scheduling and preparation efforts involving multiple stakeholders and resolve issues proactively.
• Attention to Detail and Multitasking: Strong organizational skills to handle evolving processes, frequent meetings, and action closure in a dynamic program environment.
• Security Clearance: Eligibility for NASA-required access (e.g., handling sensitive partner data); prior experience with protected/secure sites is a plus.

WORK LOCATION:

• This position is located onsite and offers a 9/80 schedule with every other Friday off; some travel may be required.
• Schedules are subject to change based on the requirements of the position and/or customer needs.

BACKGROUND INVESTIGATIONS REQUIRED:

All Bastion employees must be able to pass a national agency check and some positions require clearance and will require an extensive background verification/check process.

DRUG AND ALCOHOL SCREENING REQUIRED:

All Bastion employees must be able to pass a pre-employment drug screen and are required to participate in periodic random drug and alcohol screenings.

STANDARD BASTION REQUIREMENTS:

• Must have experience with Microsoft Office Suite, Word, Excel, PowerPoint, and TEAMS.
• All of Bastion's employees must be team players with strong work ethics and must be culture oriented.
• Able to communicate effectively, verbally and in written form, with internal and external customers.
• Able to follow company programs, processes, procedures, practices, requirements, goals, and objectives.
• Must be organized with good time management skills and must be able to work outside normal schedule and adjust schedule to meet peak periods and surge requirements.
• Generally, an office environment, but can involve inside or outside work depending on the task.
• Work may involve sitting or standing for extended periods (90% of the time) and may require lifting and carrying up to 25 lbs. (5% of the time).
• Regular attendance in accordance with an established work schedule is critical.

BASTION BENEFITS:

Bastion offers a wide range of benefits for their full-time employees; medical, prescription, dental, vision, AD&D, disability benefits, life insurance, retirement 401k, vacation, sick pay, holidays, flexible work schedules (when available), along with many other options. We also support career advancement through professional training and development.

ABOUT BASTION:

Bastion offers career opportunities with competitive benefits, exciting possibilities for advancement, and an exceptional work environment; the well-being of our employees is a priority, and our flexibility allows our employees a great work life balance. Our culture is based on strong business ethics, integrity, and professionalism. Our team members are known for their initiative and high-quality work. When it comes to our employees, we value, respect, and help them grow in their careers.

WORKPLACE EXCELLENCE:

At Bastion, we are passionate about our people and our safety culture. Individual thoughts, opinions, and perspectives bring value and help us develop solutions for challenging problems, they make us more inventive, and more resilient.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

Bastion participates in e-Verify.

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This position qualifies for the internal Bastion Employee Referral Program as a "Critical to Fill" position.