Radiology Manager

Job Description

Job Description

Ultrasound and Echocardiography Coordinator

Reports to: Chief Medical Officer

Position Summary:

The Ultrasound and Echocardiography Coordinator oversees and performs diagnostic ultrasound and echocardiographic procedures while ensuring high-quality patient care and optimal scheduling efficiency. This role combines clinical expertise with coordination and administrative responsibilities to support a seamless imaging program and maintain compliance with regulatory standards.

Key Responsibilities:

Clinical Duties:

• Perform diagnostic ultrasound and echocardiography exams according to physician orders and established protocols.

• Operate and maintain ultrasound and echo equipment, ensuring readiness and proper calibration.

• Provide clear, high-quality images and ensure proper documentation in the patient’s EMR.

• Monitor patients during exams to ensure safety and comfort.

• Communicate exam results and urgent findings to ordering providers as needed.

• Contact Cardiologist for stat or urgent exams.

Coordination & Administrative Duties:

• Coordinate scheduling for all ultrasound and echocardiography services across clinic locations.

• Serve as the primary liaison between the imaging department and referring providers, radiologist and cardiologist..

• Ensure timely and accurate exam coding and documentation.

• Maintain inventory of supplies and troubleshoot equipment issues in coordination with vendors.

• Support onboarding and training of new imaging staff or rotating students if applicable.

• Monitor compliance with quality assurance, infection control, and regulatory standards (e.g., AIUM, ICAEL, OSHA, HIPAA).

• Track and report on utilization, turnaround times, and patient throughput metrics.

• Maintain equipment, troubleshoot any problems the providers or sonographers have with the equipment.

• Contact GE and open a ticket if there is a need for repair.

• Maintain the PACS equipment (Ultralinq) until we change over to Studycast.

• Reset any user of Ultralinq if there is a sign in problem.

• Add all new users to Ultralinq.

• Remove all employees leaving CMC from the Ultralinq system.

• Troubleshoot any problems with Ultralinq the radiologist or cardiologist may have.

• Map all exams to Ultralinq to enable the measurements to populate into the report when a new ultrasound machine arrives and or if there is a software update to an existing machine.

• Monitor all 10 servers for Ultralinq to be sure all are running correctly.

• Clean the servers once a week.

• Coordinate the preventative maintenance on all equipment.

• Coordinate the training of employees when new equipment is purchased.

• Contact IT and or Chad Holtzman with any mechanical problems with any of the x-ray equipment.

Leadership & Communication:

• Lead regular communication with providers to review ordering patterns and ensure appropriate test utilization.

• Provide patient education regarding imaging procedures.

• Participate in departmental meetings and quality improvement initiatives.

• Ensure providers put in their CME reimbursement papers so that they will be reimbursed.

• Perform yearly evaluations on sonographers.

• Be a liaison between sonographers and other personel as well as office managers in times of dispute.

• Strong organizational, interpersonal, and communication skills

• Be available by phone if a sonographer needs to call in or needs to change the schedule.

• Ensure scheduling, office managers, Dr. Smith and all personnel are notified in the case of a sonographer’s illness where she can not come to work and her patient load must be rescheduled.

• Ensure when sonographers call in that the time is placed in ADP.

• Check time cards of all sonographers midmonth and at the end of the month for payroll.

• Fix any problem with a sonographers time card if they have forgotten to clock in or out.

Qualifications:

Required:

• ARDMS certification in diagnostic medical sonography for general ultrasound sonographers and RCS, RDCS certification for echocardiography sonographers.

• Minimum 3 years of clinical experience in ultrasound and echo

• Current BLS certification

• Proficiency with imaging equipment, PACS and EMR systems.

• Is able to fill out a preliminary report on the exam she or he just performed so that the radiologist or cardiologist can view how they interpreted the exam.

• Strong organizational, interpersonal, and communication skills.

• Is able to perform the exam independently.

• Is self motivated.

Preferred:

• Experience in a leadership or coordination role

• Familiarity with outpatient clinic workflows

• Bilingual (if relevant to patient population), if not bilingual is comfortable using a phone translator.

Work Environment & Physical Demands:

• Requires frequent standing, walking, and use of diagnostic equipment.

• May need to assist in patient transfers or positioning.

• Fast-paced, clinical setting with patient-facing responsibilities.

Cahaba Medical Care is an Equal Opportunity Employer.