Accounts Payable Specialist

Job Description

Job Description

Position Summary

Ethic Tech, LLC is seeking a detail-oriented Accounts Payable Specialist to support the day-to-day accounts payable and employee expense reimbursement functions. This position is responsible for processing vendor and subcontractor invoices, coordinating invoice approvals, administering travel and expense reimbursements, and ensuring accurate and timely payment processing in accordance with company policies and procedures.

Essential Duties and Responsibilities

• Receive, review, and process accounts payable invoices from vendors and subcontractors
• Coordinate invoice approvals with budget holders and management personnel
• Track outstanding invoices and follow up to ensure timely approvals and processing
• Import and record invoices within the Unanet
• Prepare weekly open accounts payable reports for review by the Director of Accounting
• Process vendor and subcontractor payments in accordance with established payment schedules
• Review, audit, and process employee travel and expense reimbursement reports for accuracy and policy compliance
• Verify supporting documentation and ensure proper coding and allocation of expenses
• Maintain accurate accounts payable files and records in accordance with company retention requirements
• Respond to vendor and employee inquiries regarding invoices, payment status, and reimbursements
• Assist with month-end closing activities related to accounts payable and expense reporting
• Support internal and external audit requests by providing the requested documentation and reports
• Ensure compliance with company policies, government contracting requirements, and internal controls
• Assist with process improvements and workflow efficiencies related to accounts payable and expense management
• Perform other related duties as assigned

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or related field preferred
• Minimum of 5 years of experience in accounts payable, expense reporting, or accounting support functions
• Experience working in a government contracting environment preferred
• Experience with Unanet required

• Strong understanding of accounts payable processes and expense reimbursement procedures
• Knowledge of basic accounting principles and financial recordkeeping
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to prioritize tasks and meet deadlines
• Strong communication and customer service skills
• Proficiency with Microsoft Office Suite, particularly Excel
• Ability to handle sensitive and confidential information with professionalism and discretion
• Ability to work independently and collaboratively within a team environment

• Must possess strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced government contracting environment.

Work Environment

• Primarily performed in an office environment
• May require prolonged periods of sitting and computer use

Physical Requirements

• Ability to remain in a stationary position for extended periods
• Ability to communicate effectively with employees, vendors, and management

Equal Employment Opportunity Statement

Ethic Tech LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected under applicable federal, state, or local laws.

This commitment applies to all aspects of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

If you require a reasonable accommodation to apply for a position or to participate in the hiring process due to a disability, please contact us at 938.218.1771.