Accounting Clerk - Payroll Specialist

Accounting Clerk – Payroll Specialist

Black Warrior - Tombigbee Waterway Project (Tuscaloosa, AL)
R&D Maintenance Services, Inc. provides operations and maintenance services on U.S Army Corps of Engineers projects throughout the southeast - since 1980. We are the Operations and Maintenance Contractor for the Black Warrior – Tombigbee Waterway Project providing machinery and facility maintenance and repair on several hundred miles of waterway, multiple recreations areas, and 9 locks/dams/spillways on the system. R&D is an EEO Employer.

GENERAL DESCRIPTION:

This position is responsible for performing one or more routine accounting clerical operations such as: creation of weekly timesheet/ payroll import file; maintain activity logs; processing new hire paperwork; examining, verifying, and correcting various accounting documents to ensure completeness and accuracy of data in accordance to accounting procedures. Completed work will be reviewed for accuracy and compliance with procedures.

ILLUSTRATIVE TASKS:

• Process and review weekly employee timesheets and time off sheets for transmittal to home office; ensure employee and supervisor signatures.
• Create weekly payroll import file and weekly payroll summary report by entering data from employee timesheets; verify project coding, including entering data and verifying project coding; timely submission to home office.
• Update and maintain weekly Project sick time & vacation time trackers; Maintain and review for accuracy employee attendance calendar sheets .
• Process new hires paperwork; complete I9s and New Hire reporting, ensure benefits enrollment applications are fully completed, transmission of all personnel paperwork to home office; prepare personal status forms for supervisor approval when changes occur and ensure transmission to home office.
• Maintain employee personnel files in a secure manner; maintain confidentiality of personnel information and data.
• Assist with initial employee inquiries on payroll and benefits.
• Maintain employee list with employee numbers; Maintain job applicant logs.
• Assists with Work Order system – printing, closing, reporting, etc.
• Primary person for answering incoming phone calls, greeting visitors, and answering front gate intercom/access requests.
• Maintain a basic filing system. Provide information from files as requested following approved guidelines. Compose correspondence of a routine nature and perform copying, mailing, filing and typing duties Packing/Shipping items as necessary.
• Other similar duties as assigned including help with minor purchasing as needed; provides back up support for the Accounts Payable Clerk.
• Maintain a neat and clean office environment.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to accurately and efficiently perform standard arithmetic functions and accounting entries and meet associated deadlines.
• Strong oral communications and interpersonal skills including ability to listen to and interact with a diverse group of people.
• Ability to respond to varied requests and perform several duties at the same time.
• Ability to respond to visitor inquiries in a professional manner.
• Excellent written and oral communication skills (English).
• Ability to perform duties with speed and accuracy without constant supervision.
• Ability to maintain a good working relationship with coworkers, clients and the public and to use good judgment in recognizing scope of authority.

MINIMUM QUALIFICATIONS/REQUIREMENTS:

• High school diploma or GED plus some college-level coursework in Accounting with 1 year experience related to accounting procedures and timesheet/payroll reporting procedures; or high school diploma or GED with 3 years demonstrated success as an accounting/payroll clerk.
• Prior experience working with government agencies preferred.
• Fast and accurate data entry, mathematical calculation, and typing.
• Proficient in office productivity software including MS Office (Word, Excel, and Outlook), Adobe Acrobat, etc.; QuickBooks experience helpful.
• Candidate must be able to pass a drug screen and a federal background check.

PHYSICAL REQUIREMENTS:

• Primarily seated work, but with frequent walking and standing.
• Occasionally lifts/carries up to 10 pounds with occasional lifting up to 20 pounds; occasional pulling up to 20 pounds.
• Vision, speech and hearing sufficient to perform essential tasks.
• Professional appearance including dress code as require by the applicable government facility.