Archiving Clerk

Job Summary:
The Archiving Clerk is responsible for maintaining, organizing, and managing company records and documents in accordance with internal policies and regulatory requirements. This role ensures that both physical and digital files are accurately stored, easily retrievable, and securely maintained. The ideal candidate is detail-oriented, organized, and able to manage multiple tasks while adhering to confidentiality standards.

Key Responsibilities:

• Organize, file, and maintain company records, including physical documents and electronic files.
• Retrieve documents and records upon request from internal teams or management.
• Ensure proper labeling, indexing, and storage of files for easy access.
• Assist with the digitization of paper records and maintenance of electronic filing systems.
• Conduct periodic audits to ensure accuracy, completeness, and compliance of archived materials.
• Dispose of outdated or unnecessary documents according to company policies and regulatory requirements.
• Maintain confidentiality and security of sensitive information at all times.
• Assist other departments as needed with records management or document retrieval.

Qualifications / Requirements:

• Previous experience in records management, administrative support, or archiving is a plus.
• Strong organizational skills with exceptional attention to detail.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and file management software.
• Ability to handle confidential information with discretion.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Physical ability to handle files, folders, and boxes (lifting up to 25 lbs).

AAA USA is an in-situ manufacturing company that offers specialized subcontracting and technical assistance services related to industrialization, production and supplier monitoring processes in the Aerospace and Transportation sector.With over 1,000 employees, AAA USA draws its strength from the AAA European Group, a major player in the industry for 25 years. The Group generates more than 350 million dollars of annual revenue and employs over 3,500 people throughout the world. Supported by the international expertise of the AAA Group, we offer our customers the benefit of a proven approach to deliver a high-quality finished product. Our In-situ approach that focuses on productivity, on-time delivery, quality and efficiency has given us a leading position at our clients’ facilities and operations.