Security & Travel Support Analyst

Job Description

Job Description

Who We Are: AM Pierce & Associates and Applied Technologies Group (ATG), a wholly owned subsidiary of AM Pierce and Associates, is a woman-owned small business providing Engineering & Research, Cyber, C5ISR, Program & Acquisition Management services and solutions to a diverse government and industry client base. We are a stable and growing company who offers our employees a rich benefits package, supportive and flexible work environment, and the opportunity to work with experts in their field.

The Position: We are seeking to hire a full-time Security & Travel Support Analyst who will complete a wide range of administrative duties and directly report to the Sr. Director of Industrial Security & International Travel Compliance.

The Location: Huntsville, AL

The Work Environment: This role is on-site, with any future hybrid flexibility determined based on business needs and manager discretion.

The Description:

The Security & Travel Support Analyst will play a critical role in supporting the Huntsville operations, corporate Security team and maintaining compliance with federal regulations, Department of Defense guidelines, corporate and client requirements.

Activities and responsibilities include but are not limited to:

• Responsible for day-to-day physical security operations for the local site; handle site badge management, visitor control and meeting support.
• Support onboarding and offboarding activities; I-9 document review, Security Clearance Eligibility and Citizenship Verifications.
• Support corporate security education and awareness training program.
• Track completion of contract specific security training for employees and subcontractors.
• Processes and track incoming and outgoing visit requests.
• Complete government physical/logical access forms.
• Responsible for coordination of world-wide travel planning for multiple contracts, ensuring all travel activities are executed efficiently and in full compliance with defense industry regulations.
• Serve as primary account manager for corporate travel management system. Responsible for user set-up, coordinating policy changes, and management of travel credits.
• Assist travelers with preparation of travel authorization requests following contract specific guidelines for travel, and coordinates approval process with Contracts and Program Management team.
• Assist travelers with booking travel and making changes to itinerary as needed.
• Support travelers with Expense Authorization and Expense Reimbursement entry in corporate Time & Expense system.
• Audit ERs for compliance with company travel policies.
• Support International Travel compliance; country specific entry requirements and restrictions, foreign travel reporting, pre-travel brief, debrief, ITAR/Export forms.
• Maintain awareness of JTR/FTR regulatory changes, and inform Contracts, Program Management team and employees of key changes ensuring compliance.
• Maintains contract specific process flow chart and current points of contact for all business travel.
• Reviews travel estimates in support of Rough Order of Magnitude (ROM) funding requirements as requested.
• Maintain security, training and travel spreadsheet and files.
• Routinely access and serve as alternate account manager for various DoD systems.
• Will perform other duties as assigned.

Education & Experience:

• Active DoD Secret Clearance is required, with the ability to obtain a Top Secret security clearance.
• High school Diploma (or equivalent) is required.
• Minimum of five (5) years of relevant work experience coordinating travel and/or industrial security.
• Excellent interpersonal, written and oral communication skills.
• Detailed oriented, organized and experience in multi- tasking/prioritization.
• Ability to work in a fast-paced environment independently with minimal supervision and as part of a team.
• Ability to handle sensitive information with discretion and accuracy.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams, & SharePoint).
• Must be a U.S. citizen

Preferred Qualifications:

• Working knowledge of federal travel regulations (FTR, JTR) and compliance requirements.
• Familiarity with corporate travel systems such as Deltek Costpoint or similar platform.
• Familiarity with 32CFR Part 117, NISPOM requirements and DoD systems (DISS, NBIS).
• Successful completion of CDSE FSO Program Management for Non-Possessing or Possessing Facilities curriculum.

AM Pierce & Associates, as well as its subsidiaries, invests in its employees beyond just compensation. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. AM Pierce & Associates, as well as its subsidiaries, also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including:

• Medical, Dental and Vision Insurance
• Life and Accidental Death & Disability Coverage
• Traditional 401(k) and ROTH 401(k) Retirement Plans
• Paid Time Off and Holidays
• Professional Development Opportunities
• Incentive Programs, Awards and Recognition
• Employee Assistance Program
• Will Preparation
• Identity Theft Protection & Legal Support
• Referral Program
• Voluntary Accident, Critical Illness, and Hospital Indemnity Coverage
• Pet Insurance
• Norton Life Lock
• HSA and FSA plans

The specific program and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, Full or Part-time status, and the applicability of collective bargaining agreements.

For all positions requiring access to technology/software source code that is subject to export control laws, employment with the company is contingent on either verifying U.S.-person status or obtaining any necessary license. The applicant will be required to answer certain questions for export control purposes, and that information will be reviewed by compliance personnel to ensure compliance with federal law. AM Pierce & Associates, as well as its subsidiaries may choose not to apply for a license for such individuals whose access to export-controlled technology or software source code may require authorization and may decline to proceed with an applicant on that basis alone.

AM Pierce and Associates, Inc. and Applied Technologies Group, Inc., a wholly owned subsidiary of AM Pierce and Associates, Inc., are Equal Opportunity Employers. It is the policy of AM Pierce & Associates, Inc. and Applied Technologies Group, Inc. not to discriminate or allow the harassment of employees. All applicable laws are followed to ensure all qualified applicants are employed, and employees are treated during employment, without regard to their sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by applicable federal, state, local, or international law.

If you require reasonable accommodations to apply for a position with AM Pierce & Associates, as well as its subsidiaries, through its online applicant system, please contact AM Pierce & Associates Human Resources Department at (240) 718-3800 or email us at [email protected].

If your background meets the qualifications of the position, please submit your resume and salary requirements to [email protected] or submit an application online.

AM Pierce & Associates, as well as its subsidiaries, verifies employment eligibility through E-Verify.

This is a non-management position.