Executive Assistant

The Executive Assistant provides detailed administrative support for multiple leaders through managing extremely active calendars in Outlook, compiling and submitting expense reports, and arranging complex and detailed travel plans, itineraries, and agendas, all while exercising discretion, sound independent judgement, integrity, and time management.

Essential Job Responsibilities Include :

• Manages multiple extremely active calendars in Outlook
• Compiles and completes expense reports in accordance with Accounting Department’s requirements and deadlines
• Approves expense reports on behalf of leader(s) after confirming they meet company policies
• Screens incoming calls and emails; takes and delivers accurate messages; responds to requests by gathering and providing information and referring non-routine calls to the appropriate party
• Arranges complex and detailed travel plans, itineraries, and agendas
• Coordinates and attends meetings (when requested) including preparing agenda, taking notes, and distributing follow-ups to attendees
• Provides or arranges onsite support as needed for meetings and events
• Creates, maintains, and stores assigned organizational charts on a regular cadence
• Assists with preparation of materials for meetings including detailed creating and formatting of professional presentations and documents
• Exercises discretion, integrity, and sound independent judgment
• Partners with Marketing to organize events, meetings, or conferences, and travels to provide onsite support of said events when requested
• Performs light project management tasks including tracking project milestones
• Provides back-up support for absent teammates
• Researches and executes special projects
• Performs other related duties as assigned

Required Skills / Experience :

• Bachelor’s degree strongly preferred
• 3+ years’ experience as an executive assistant
• Highly proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Visio, Adobe Acrobat, and Concur
• Ability to work independently in a remote environment and provide prompt support to multiple leaders across multiple time zones
• High degree of integrity
• Strong time management and organizational skills
• Service and client focused mentality
• Written and verbal communication skills
• Emotional intelligence
• Ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

Based on relevant market data and other factors, the anticipated hiring range for this role is $64,200 - 78,000 annually. Final compensation rates will be determined based on various factors, including but not limited to experience, skills, knowledge, and internal equity considerations. This role is also short-term incentive eligible. Incentive amounts will vary by individual and business goals.

We are committed to fair and equitable compensation practices. The final salary offered to the selected candidate may vary from the posted range due to individual qualifications. Our goal is to ensure that all teammates are compensated fairly and competitively based on their contributions to our organization.

RxBenefits is also committed to providing best in class benefits to our teammates. We offer a robust total rewards package that includes:

• Remote first work environment
• Choice of a HDHP or PPO Medical plan, we pay 100% of the premium for the HDHP for you and your eligible family members
• Dental, Vision, Short- and Long-Term Disability, and Group Life Insurance that we also pay 100% of premiums (for your family too on Dental and Vision)
• Additional buy-up options for Short- and Long-Term Disability and Life Insurance
• 401(k) with an employer match up to 3.5% available after 60 days
• Community Service Day to give back and support what you love in your community
• 10 company holidays including MLK Day, Juneteenth, and the day after Thanksgiving plus a floating holiday to use as you like
• Reimbursements for high-speed internet, we’ll send you a computer and monitors to help you do your best work
• Tuition Reimbursement for accredited degree programs
• Paid New Parent Leave that can be used for adoption or birth
• Pet insurance to protect your furbabies
• A robust mental health benefit and EAP service through Spring Health to support you when you need it most