Administrative Roman Catholic Coordinator

1. GENERAL: This is a non-personnel services contract to provide Administrative Catholic Parish Coordinator. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Coordinator who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The coordinator shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Administrative Catholic Parish Coordinator as defined in this Performance Work Statement except for those items specified as government furnished property and services. The coordinator shall perform to the standards in this PWS.

All work shall be accomplished within the guidelines of the Roman Catholic Church, AMS Priests’ Manual, Army Regulation 165-1, Army Pamphlet 165-18, and Installation Chaplain Policies. The Coordinator shall provide the required services as indicated in this PWS. The Coordinator shall abide by all Garrison Chaplain Memorandums of Understanding (MOU), policies, rules, regulations, and bylaws, as well as applicable Army Regulations (ARs) governing these services.

1.2 Background: The Coordinator shall provide administrative support to the Fort Novosel (formerly Fort Rucker) Catholic population by assisting the Catholic Chaplain and Priest as they conduct religious services as per the dictates of the Roman Catholic Church. The Coordinator shall adhere to the policies defined for the Pastoral Care of Catholic Personnel as published by Archdiocese for the Military Services (AMS) dated 20 August 2008.

1.3 Objectives: These Administrative Catholic Parish Coordinator support services include coordination of the celebrations within the Liturgical Cycle, develop and maintain the Parish calendar, coordinate all volunteer activities, publicize religious events for the Parish, maintain the Parish registration and census database, prepare the Catholic weekly bulletin, and recommend, prepare, and track all purchase order requests for religious supplies. This is a non-personal services contract.

1.4 Scope: The Coordinator shall provide administrative support to the Fort Novosel Catholic population by assisting the Catholic Chaplain and Priest as they conduct religious services as per the dictates of the Roman Catholic Church. The Coordinator shall adhere to the policies defined for the Pastoral Care of Catholic Personnel as published by Archdiocese for the Military Services (AMS) dated 20 August 2008.

These support services include coordination of the celebrations within the Liturgical Cycle, develop and maintain the Parish calendar, coordinate all volunteer activities, publicize religious events for the congregation, maintain the Parish registration and census database, prepare the Catholic weekly bulletin, and recommend, prepare, and track all purchase order requests for religious supplies. This is a non-personal services contract.

1.5 Period of Performance: The period of performance shall be for up to five years at the discretion of the government.

1.6.8 Special Qualifications: All services under this contract are to support the Fort Novosel Garrison Chaplain and the Senior Catholic Chaplain in charge of the Catholic Chapel Service. The Coordinator shall be experienced and fully qualified to perform the required services without any supervision or direction by Government personnel. The Coordinator shall furnish in writing to the COR any sub-Coordinator within five business days after award of the contract, to include all certifications, background checks, contact information and personal identification information (PII) of the alternate Coordinator that will participate in the performance of this contract. The coordinator shall present a neat and professional appearance during work hours, conforming to the industry standard known as “business casual”.

1.6.8.1 Experience in military chapel programs is preferred. Coordinator personnel shall possess the ability to present information orally and in written format (i.e., emails, minutes, bulletins, advertising, and marketing). Effective interaction with individuals from different Catholic religious groups is imperative. Ability to speak English clearly and with excellent comprehension is essential.

1.6.8.2. Coordinator personnel must demonstrate to the COR a familiarity with the Catholic faith and practices in accordance with Sacred Scripture and Tradition, and as articulated by the Second Vatican Council, subsequent statements of the U.S. Council of Catholic Bishops, and the Catechism of the Catholic Church (1994). Experience with a military Catholic Community and chapel environment is highly preferred.

1.6.8.3 The Coordinator shall ensure that contract employees possess a current and valid driver’s license and current vehicle insurance is maintained before operating any type of vehicle or equipment on the installation.

2. SPECIFIC TASKS:

2.1 Basic Services. The coordinator shall provide services for Administrative Catholic Parish Coordinator.

2.1.1 The Coordinator shall coordinate Liturgical Cycle Requirements. This is defined as a denominationally specific administrative support required for each event or activity in the Catholic Liturgical Year.

2.1.2 The Coordinator shall coordinate the Parish Calendar. This is defined as the schedules and liturgical worship calendar of the Catholic community, incorporating weekly updates projecting 4 weeks in advance.

2.1.3 The Coordinator shall coordinate Volunteer Coordination and the selection, tracking and training of volunteers for Catholic events, both social and ecclesiastical.

2.1.4 The Coordinator shall coordinate Publicity Coordination and publicity of advertisements and information for the Fort Novosel Catholic community programs.

2.1.5 The Coordinator shall coordinate Parish Registration and Census and the accurate registration of new parishioners and conduct of semi-annual congregational census.

2.1.6 The Coordinator shall coordinate Weekly Catholic Bulletin. Preparing and organizing the input for the weekly bulletin provided for the Catholic Community.

2.1.7 The Coordinator shall coordinate Monitoring Purchase Recommendation of Supplies.

Prepare and submit a monthly list of materials, supplies and subscriptions recommended for purchase to the Catholic Pastor for approval and further processing by government employees.

2.1.8 The Coordinator shall maintain a log of the work performed, including a signed Verification of Services Delivered form, under this contract and shall provide a copy of the log and Verification of Services Delivered form to the Catholic Chaplain on a monthly basis.

Special Qualifications : All services under this contract are to support the Senior Chaplain and the Senior Catholic Chaplain in charge of the Catholic Chapel Service. The Coordinator shall be experienced and fully qualified to perform the required services without any supervision or direction by Government personnel. The Coordinator shall furnish in writing to the COR any sub-Coordinator within five business days after award of the contract, to include all certifications, background checks, contact information and personal identification information (PII) of the alternate Coordinator that will participate in the performance of this contract. The coordinator shall present a neat and professional appearance during work hours, conforming to the industry standard known as “business casual”.
• The coordinator shall possess the ability to present information orally and in written format (i.e., emails, minutes, bulletins, advertising, and marketing). Effective interaction with individuals from different religious groups is imperative. Ability to speak English clearly and with excellent comprehension is essential.
• Coordinator personnel must demonstrate a familiarity with the Catholic faith and practices in accordance with Sacred Scripture and Tradition. Experience with a military Catholic Community and chapel environment is highly preferred.
• The Coordinator shall ensure that contract they possess a current and valid driver’s license and current vehicle insurance is maintained before operating any type of vehicle or equipment on the installation.

Interested Candidates are requested to forward their resume together with three references from individuals who can attest to the candidate’s good work and steadiness. Candidates who do not possess the specific attributes/qualifications in section "1.6.8 Special Qualifications" above need not apply. This is a part-time position with compensation based on budget and the successful candidate’s experience and qualifications.

Apply directly at: (scroll down to “Fort Novosel”) in order to expedite your application. Your application requires providing reference information for (3) individuals including one priest or pastor who can attest to your abilities as they relate to this job posting. References must include: name, title, organization, relationship to you, email address (necessary field) and phone number. Depending on security software, candidates are requested to monitor spam folders for further application communications from MMI.