Automotive Accounts Payable & Receivable Clerk

Job Description

Job Description

The Automotive Accounts Payable & Receivable Clerk is responsible for processing dealership financial transactions, including vendor payments, customer receivables, and reconciliation of accounts. This role supports accurate financial reporting and works closely with management, sales, service, and accounting teams in a fast-paced automotive dealership environment.

Accounts Payable (AP):

• Process vendor invoices and ensure proper approval and coding

• Match invoices to purchase orders and repair orders

• Prepare and issue checks or electronic payments in a timely manner

• Reconcile vendor statements and resolve discrepancies

• Process 1099's

• Maintain accurate and organized AP records

Accounts Receivable (AR):

• Post customer payments, including cash, checks, and electronic payments

• Reconcile daily cash receipts and deposits

• Manage customer accounts and follow up on outstanding balances

• Process refunds, chargebacks, and credits as needed

• Assist with dealer receivables, warranty, and wholesale billing

General Duties:

• Maintain accurate accounting records in dealership management systems

• Assist with month-end closing and account reconciliations

• Ensure compliance with dealership policies and accounting procedures

• Communicate with vendors, customers, and internal departments

• Support audits and financial reviews as requested

• High school diploma or equivalent (required)

• Previous automotive dealership accounting experience preferred

• Knowledge of dealership accounting software ( Reynolds & Reynolds) a plus

• Strong attention to detail and organizational skills

• Basic accounting and math skills

• Proficiency in Microsoft Office, especially Excel

• Ability to manage multiple priorities and deadlines

• Strong communication and problem-solving skills

• Ability to work independently and as part of a team

• Comfortable working in a fast-paced dealership environment

• Office environment within an automotive dealership

• Full-time position; overtime may be required during month-end