Payment Processing Clerk

Job Title: Payment Processing Clerk 1

Location: Birmingham, AL 35203

Duration: 03 Years

Shift: Monday Friday (6 AM 2 PM)

Job Description:

A Payment Processing Clerk is responsible for accurately and efficiently processing financial transactions, including payments, invoices, and receipts, in a timely manner. They play a crucial role in ensuring that financial transactions are recorded accurately and that payments are received and processed promptly.

Responsibilities:

• Payment Processing: Receive and process payments from customers, clients, or vendors using various methods, such as checks, credit cards, electronic transfers, and cash.
• Invoice Verification: Verify the accuracy of invoices, purchase orders, and payment requests to ensure they match the agreed-upon terms and pricing.
• Data Entry: Enter payment and transaction data into financial systems or databases accurately and promptly. Maintain organized and up-to-date records.
• Reconciliation: Reconcile payments received with invoices or purchase orders to ensure that all transactions are accounted for correctly.
• Payment Verification: Verify the authenticity of payments, including verifying signatures and performing security checks on credit card transactions.
• Customer Service: Respond to customer inquiries regarding payment-related issues, discrepancies, or payment methods. Provide assistance and clarification as needed. Reporting: Prepare reports summarizing daily or periodic payment transactions and reconcile discrepancies between records.
• Bank Deposits: Prepare and deposit checks and cash into the company's bank account. Ensure that deposit slips are accurate and reflect the correct amounts.
• Recordkeeping: Maintain accurate and organized records of financial transactions, including payment receipts, invoices, and correspondence. Financial Compliance: Ensure compliance with financial regulations, company policies, and industry standards while processing payments.
• Refunds: Process refunds or credit adjustments as necessary, following established procedures. Assist with
• Audits: Collaborate with auditors during financial audits by providing necessary documentation and explanations related to payment processing.

Qualifications:

• Education: A high school diploma or equivalent is typically required. Some college coursework in finance, accounting, or related fields may be beneficial.
• Mathematical Skills: Strong mathematical and numerical skills to accurately process financial transactions and perform calculations.
• Attention to Detail: Meticulous attention to detail when reviewing invoices, verifying payments, and entering data.
• Communication Skills: Effective verbal and written communication skills to interact with customers and colleagues.
• Organizational Skills: Excellent organizational skills to maintain and manage payment records and documentation.
• Computer Proficiency: Proficiency in using financial software, spreadsheets, and databases for data entry and recordkeeping.
• Time Management: Ability to prioritize tasks and manage time efficiently to meet payment processing deadlines. Accuracy: High level of accuracy and data entry speed to ensure error-free payment processing.
• Integrity: A commitment to maintaining the confidentiality and security of financial information.
• Customer Service: Strong customer service skills and a customer-oriented approach to addressing inquiries and concerns.
• Problem-Solving: Ability to identify and resolve payment discrepancies or issues.
• Flexibility: Willingness to adapt to changes in payment processing methods or procedures.
• A Payment Processing Clerk is a key contributor to the financial operations of an organization, ensuring that payments are received and processed accurately and efficiently.
• Their attention to detail and commitment to financial accuracy help maintain the financial health and reputation of the organization.