Red Bull Head Administrator

Red Bull Head Administrator
IMMEDIATE MANAGER: Red Bull Managing Director
DIRECT REPORTS: Yes

PURPOSE OF THIS JOB
The Red Bull Head Administrator is responsible for maintaining and managing all aspects of office operations for the Red Bull business in Gulf Distributing Holdings. Position will act as a liaison between the General Manager, the VP of Operations, VIP Support, and all other operational representatives.

CLASSIFICATION: Exempt

KEY RESPONSIBILITIES / DUTIES:
• Work closely with Red Bull North America and Gulf Distributing Holdings Operations Teams to ensure proper communication on inventory shipments and sales data.
• Monitor and assist with forecasting and keying inventory requests for shipment for all companies.
• Manage billbacks, RTO’s, discounts, and all other A/R - Carry out collection procedures of all past due accounts.
• Works closely with Team to ensure chain pricing and independant pricing is correct and submitted timely.
• Conduct random inventory, Petty Cash, and other audits at Energy Beverage Management locations.
• Ensure all discrepency reports are handled in an efficient manner.
• Work closey with Red Bull Administrators to ensure they are following proper procedures.
• Maintain DPKey to ensure accurate margins.
• Key occasional transfer requests.
• Maintain professional communication with all Gulf Holdings teams, RBNA, and customers.
• Assist with AR collection
• Continous follow up with actions items as needed.
• Maintain procedures that prevent loss of product through pilferage, damage and or aging of product (EBM only).
• Manage and increase the effectiveness and efficiency of Support Services (VIP, IT and Finance), through improvements to each function as well as coordination and communication between support and business functions (EBM only).
• Improve the operational systems, processes and policies and play a significant role in long-term planning, including an initiative geared toward operational excellence (EBM only).
• Conduct all items safely and within company policy and procedures.
• Other duties as assigned.

POSITION REQUIREMENTS:
Qualified candidates will have a bachelor’s degree or a minimum of 3 to 5 years’ industry related experience which includes:
• 3 to 5 years of experience in administrative management, including proven history of meeting or exceeding assigned objectives.
• Excellent verbal and written communication skills
• Strong computer skills in Microsoft Word, Power Point, and Excel.
• Demonstrated analytical and organizational skills.
• An understanding of computer ordering systems and other IT systems.
• Ability to Work Cohesively Across Multiple Departments within the Company.
• Moderate Travel required

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk and sit. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and outside weather conditions. The noise level in the work environment is usually moderate.

Equal Employment Opportunity Policy: Gulf Distributing Holdings, LLC is committed to offering equal employment opportunity without regard to age, color, disability, gender, gender identity, genetic information, marital status, military status, national origin, race, religion, sexual orientation, veteran status, or any other legally protected characteristic.