Administrative Assistant/Material Certifications Specialist

Job Description

Job Description

Position Summary:

As an Administrative Assistant/Material Certifications Specialist at Threaded Fasteners you will play a crucial role in supporting the daily operations of our fastener manufacturing company. This multifaceted role involves administrative tasks, record-keeping, and managing material certifications to ensure the highest quality standards in our products. If you are organized, detail-oriented, and possess excellent communication skills, we invite you to apply and be part of our dynamic team.

Duties and Responsibilities:

• Provide general administrative support to various departments within the company.
• Prepare and edit reports, documents, and correspondence.
• Assist in coordinating the scheduling of material deliveries and pickups with material handlers and logistics personnel.
• Provide administrative assistance to office staff, including filing, photocopying, and managing office supplies as needed.
• Answer and direct phone calls and emails, taking messages and responding to routine inquiries.
• Collaborate with team members to ensure effective email and phone communication.
• Oversee the collection and organization of material certifications for all incoming materials and products.
• Ensure all material certifications are accurate, complete, and comply with industry standards and regulations.
• Maintain a digital and physical filing system for material certifications and related documentation.
• Collaborate with the Quality Control team to verify the accuracy of certifications and address discrepancies.
• Accurately input data into databases and maintain updated records related to materials, certifications, and inventory.
• Generate reports summarizing certification data for internal and external stakeholders.
• Stay current with industry regulations and standards related to materials and certifications.
• Assist in audits and inspections to ensure compliance with quality control and material certification requirements.

Education and Experience Required:

• HS Diploma or GED Equivalent from an accredited institution

Preferred Education, Experience, and Skills

• Bachelor's degree in business or related field is a plus
• Proven experience in administrative roles, preferably in a manufacturing or industrial setting.
• Familiarity with material certifications and quality control processes is highly desirable.
• Strong computer skills, including proficiency in Microsoft Office Suite, Google Documents, and data entry.
• Exceptional organizational and time management skills with a keen eye for detail.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and a proactive approach to tasks.
• Knowledge of relevant industry standards and regulations is a plus.

Physical Requirements: Qualified applicants must be able to perform the following physical job requirements, with or without reasonable accommodation:

• Primarily sedentary work in a general office environment
• Ability to communicate and exchange information
• Ability to comprehend and interpret documents and data
• Excellent hand-eye coordination and fine motor skills for tasks such as typing, filing, and operating office equipment (e.g., photocopiers, fax machines).
• Requires occasional standing, walking, lifting, and moving objects (up to 30 lbs.)
• Must be able to lift up-to 30 pounds for 1+ hours per day
• Must be able to sit, stand and walk for 7+ hours per day
• Must be able to perform simple grasping for 7+ hours per shift
• Must be able to express and exchange written or spoken word