Accounts Payable Clerk

Reports to: Controller

Position Objectives:

Maintain accurate records of payments and expenses by receiving, verifying and processing invoices.

Responsibilities Include:

Perform all the tasks necessary for the timely and accurate processing of the Accounts Payable Department. These duties include, but are not limited to:

1. Perform all aspects of the accounts payable function by matching purchase orders to invoices
2. Enter all invoices into the software according to department policies
3. Ensure correct approval, sorting, and coding for all PO’s and invoices
4. Prepare checks and web payments with proper backup documentation
5. Research and resolve any outstanding balances on statements—via telephone, mail or email communication with vendor
6. Maintain a good professional relationship with vendors by keeping an open line of communication with them
7. Maintain a PO log for all outstanding PO’s
8. Ensure that invoices are paid in a timely manner
9. Ensure that tax checks are processed, signed and mailed on a strict schedule
10. Setup or update vendor names and data
11. Assist auditors annually by providing requested documentation
12. Continuously improve payment processes
13. Ensure checks are signed and mailed timely
14. Open and process mail daily
15. All other duties as assigned

Administrative Duties:

1. Check box and open all mail items daily
2. Communicate timely and efficiently with vendors, management, and the executive staff
3. Return phone calls and emails timely
4. Respond to employee and management requests regarding any needed information

Policy and Procedures:

1. Keep office area secured when away, and keep all files put away in proper areas when not in use
2. Maintain strict confidentiality of all sensitive information and personnel matters at all times
3. Dress and maintain your personal appearance in a professional manner according to company policy
4. Conduct all your activities within the guidelines of all company policies and procedures
5. Report all accidents and injuries immediately to your supervisor
6. Perform all work activities in accordance with established safe work practices, policies, and procedures
7. Control and limit personal phone calls and internet use during working hours
8. Attend company and department meetings as required

Required Skills:

1. Basic accounting knowledge and understanding
2. PC literate with Windows (Word and Excel)
3. PC literate with Outlook Email
4. Proficient with calculator
5. Ability to work with others

Equal Employment Opportunity Policy: Gulf Distributing Holdings, LLC is committed to offering equal employment opportunity without regard to age, color, disability, gender, gender identity, genetic information, marital status, military status, national origin, race, religion, sexual orientation, veteran status, or any other legally protected characteristic.