Facilities Coordinator

JOB SUMMARY

Lumberyard is a historic cultural center in Huntsville, comprising an outdoor space, shops, game areas, a bar, and a beautifully restored 1924 Pullman train car. The Facilities Coordinator holds primary responsibility for the operational readiness of Lumberyard, as well as the security and maintenance of the campus for both guests and commercial tenants. This individual will ensure all physical assets are safe, functional, and presented to the highest standards for guests and tenants.

RESPONSIBILITIES

Security and Building Access

• Act as the primary key holder for all facilities, managing access control and alarm systems.
• Perform daily walk-throughs to ensure all venues are secure and fully operational.
• Respond to and manage emergency calls related to building security, maintenance failures, and access issues, including after-hours incidents.
• Coordinate with necessary security personnel or services.

Tenant and Property Relations

• Serve as the primary operational liaison for long-term commercial tenants, addressing all needs and questions
• Manage and prioritize facility-related service requests from tenants, ensuring clear communication on status and resolution

Maintenance Coordination and Vendor Management

• Conduct regular, detailed inspections of all building elements, systems, and equipment.
• Assess issues related to electrical, plumbing, HVAC, and other equipment to determine the necessary professional service required.
• Procure and manage qualified technicians (plumbers, electricians, mechanical techs) for specialized or complex repairs, ensuring work is completed safely, correctly, and within budget.
• Handle routine minor fixes and troubleshooting, such as replacing light fixtures, simple plumbing repairs, painting touch-ups, and minor carpentry.
• Maintain a simple, effective log to accurately track all maintenance requests, repairs, vendor visits, and preventative maintenance history.

$20 - $25 per hour, depending on experience

Requirements

• 2 - 3 years experience facilities coordination
• Basic knowledge of HVAC, electrical, and plumbing systems - sufficient to scope a repair and communicate effectively with licensed tradespeople.
• Proficiency in performing minor hands-on repairs and general building upkeep.
• Availability to respond quickly to urgent operational issues and work a flexible schedule, including occasional evenings or weekends, as needed by the campus schedule.