Distribution Specialist

Do you love to build, innovate, create and collaborate? Come grow your career and make an impact with PrimePay - a growth focused, flexible and established Human Capital Management (HCM) company.

As we continue our evolution and growth into a leading HCM provider to businesses, we are seeking our next Distribution Specialist. The Distribution Specialist is responsible for the meticulous production, packing and timely shipping of payrolls to all PrimePay clients. This role involves supporting quarter-end and year-end processes, maintaining production equipment, managing office supplies and ensuring the accuracy and punctuality of all deliveries.

At PrimePay, we are seeking those excited to build, create, and innovate. We are problem-solvers who move quickly, collaborate with agility and differentiate through people, purpose and commitment. With a 30+ year history, we are writing the next chapter of our journey with a focus on great technology, a People First Culture and a commitment to personal and professional growth. At PrimePay, our extraordinary people create our future every single day. Interested? Join us in our evolution!

Responsibilities:

• Prepares labels for payroll packaging, includes information for contact, client name, address, date, special delivery instructions and payroll invoice amount
• Prepares checks for shipment by removing from check printer, sorting, processing through folder-inserter units (folds, stuffs, seals envelopes)
• Prepares client reports by sorting each applicable section
• Maintains integrity by matching checks and check counts to correct client reports and invoice registers
• Prepares shipping labels with correct payment amounts using invoice reports; adjust invoice amounts manually as needed
• Packages payroll in shipping envelope or Fed Ex overnight package
• Coordinates overnight shipments utilizing FedEx Powership labeling system and courier manifest
• Tracks and coordinates delivery issues
• Notifies Management of potential problems with delivery of payrolls
• Posts invoice amounts to manifest
• Maintains supplies of check stock and envelopes
• Document scanning
• Equipment Maintenance departmental equipment (insert folder, check printer, FedEx Powership, mail machine
• Mail distribution/drop off
• Open-ended end of day completion, due to unforeseen production delays
• Fulfillment of Sales & Marketing material to remote offices
• Fulfillment of company-related forms, materials
• New Client Kit distribution
• Support for special projects (annual Benefits Open Enrollment)

Qualifications:

• High School diploma or equivalent required
• Minimum of one (1) year of relevant experience managing interactions with internal teams, to include using technology to support those relationships
• Capable of occasionally lifting boxes and mail bins up to 50 pounds, maintaining physical agility throughout tasks
• Able to be on feet the majority of each day
• Proficient in operating standard office equipment and executing general administrative procedures with precision
• Demonstrates strong interpersonal skills, fostering positive interactions with both internal and external customers
• Displays basic mathematical competency and intermediate-level data entry skills, ensuring accuracy in tasks
• Exhibits effective time management, problem-solving capabilities, and a customer centric approach to service
• Detail-oriented, with a keen focus on learning and adapting to new technologies while assisting others
• Collaborates seamlessly within a team environment, cultivating strong working relationships

PrimePay Offers:

• A competitive salary in the $19-$23/hour range based on experience
• Access to personal, group training and career advancement
• Leadership development through individualized support and career mentoring
• Medical, dental and vision insurance, 401(k) with match, paid time off, paid holidays, flexible spending account, life insurance and STD/LTD

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