Administrative Support Coordinator II

: Job no: 535164 Work type: Staff Location: Fresno Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time Position Description

Administrative Support Coordinator II

Compensation and Benefits

Anticipated Hiring Salary Range: $3,681 - $3,900 per month

Full CSU Classification Salary Range: $3,681 - $6,034 per month

• This is a part-time/full-time (equivalent to 40 hours per week), probationary, non-exempt position.
• Positions at Fresno State are to perform their work onsite. Some positions, depending upon University needs and operations, may be eligible for remote work, one day per week, pursuant to Fresno State's remote work guidelines and the CSU policy.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Job Summary

Under the general supervision of the Department Chair, the successful individual provides the full range of complex administrative and clerical functions in support of the Department and University. The position works closely with the Department Chair to assure that all administrative and clerical requirements for the department's main degree programs (Bachelor of Arts, Master of Arts, Minor, and Jewish Studies Minor and Certificate) are coordinated and completed in a timely manner and that faculty obtain classroom support for effective instruction. The position assists the Department Chair and faculty to support all administrative aspects of student learning, including the facilitation of classroom instruction, providing general information on programs and processes.

The position plans and executes a variety of large scale, complex projects involving coordinating and providing clerical and administrative support functions, at times requiring considerable discretion and judgment in the handling of confidential information. Departmental projects often involve a wide range of problems that require the use of reason, the interpretation of policies, and contact with individuals at all levels of the University and individuals on and off campus. The successful individual will serve as the office coordinator with full accountability for workflow and completion of the work assigned.

Key Qualifications

• Work with frequent interruptions while juggling multiple assignments and accept on-going changes (operational/personnel) adjust priorities and be responsive to short notice requests and deadlines.
• Independently interpret and apply a wide variety of policies and procedures where specific guidelines my not exist.
• Maintain effective working relationships with faculty, students, and staff from diverse ethnic, cultural, and socio-economic backgrounds and the ability to maintain a flexible collaborative manner.
• Coordinate clerical and administrative support functions including training and monitoring student assistant's work.
• Perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
• Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
• Draft and compose correspondence and standard reports

To view the full list of qualifications and job responsibilities, please click the Position Description button above.

Education and Experience

• High school diploma or GED equivalent
• Four years of progressively responsible office administrative or clerical work experience.

Department Summary

The Department of History at Fresno State University provides undergraduate and graduate education in History for students planning professional careers in education, public history, government and public service, and the private sector as well. Employers in the private sector highly value the specific skill set (critical thinking, oral and written expression) acquired by our majors.

Deadline & Application Instructions

Applications received by February 6, 2024 will be given full consideration by the search committee.

• Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click “” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to [email protected].

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

Advertised: Jan 16 2024 Pacific Standard Time Applications close: Feb 06 2024 Pacific Standard Time