Executive Assistant

Job Description

Job Description

Job Title: Executive Assistant Job Description

The Executive Assistant will provide comprehensive administrative support to executives and senior management. This role involves managing complex calendars, coordinating travel arrangements, preparing reports, and handling confidential information with discretion.

• Manage and prioritize complex executive calendars and schedules.
• Arrange and coordinate travel plans, accommodations, and itineraries.
• Prepare correspondence, reports, and presentations.
• Handle confidential information and sensitive documents with discretion.
• Draft, edit, and proofread executive-level correspondence and reports.
• Lead the planning and execution of executive-level events and projects.
• Oversee executive-level projects, ensuring timely completion.
• Answer and screen phone calls, emails, and inquiries.
• Serve as a point of contact between executives, employees, and external stakeholders.
• Supervise, mentor, and provide guidance to junior administrative staff.
• Utilize advanced software and tools for executive support tasks.
• Stay current on industry trends and emerging executive support technologies.

• 3+ years of experience supporting General Manager/Director-level leaders or above.
• Expert Outlook calendar management.
• Proficiency in travel and expense management.
• PowerPoint and Excel proficiency.
• Strong executive communication skills.
• Demonstrated discretion with confidential information.

• Associate or Bachelor's degree in Business Administration, Communication, Management, or Office Administration (highly preferred).
• Certified Administrative Professional (CAP).
• Professional Administrative Certification of Excellence (PACE).
• Project Management fundamentals/certification.
• Event Planning certifications (if the role coordinates leadership events).

The position is based at the Alabama Power Corporate HQ with an anticipated schedule of 4 days on-site and 1 day remote, from 8 am to 5 pm. The candidate must be willing to work on-site 4 days a week.

This is a Contract position based out of Birmingham, AL.

The pay range for this position is $25.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Birmingham,AL.

This position is anticipated to close on Jul 31, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.