Executive Assistant
- Manage complex calendar coordination, meeting prioritization, and scheduling across multiple campuses and physician leaders
- Prepare executive correspondence, presentations, board materials, and briefing documents, as assigned
- Coordinate executive travel, event logistics, and system-wide meetings
- Screen and prioritize communications, ensuring timely and appropriate responses
- Maintain strict confidentiality regarding organizational strategy, personnel matters, financial information, and legal issues
- Assist with preparation and distribution of board packets and committee materials, as assigned
- Coordinate board meeting logistics and maintain governance documentation, as assigned
- Track follow-up items and ensure accountability for action items, as assigned
- Support strategic initiatives by tracking timelines, milestones, and deliverables
- Compile reports, dashboards, and executive summaries (quality metrics, financial performance, operational data), as assigned
- Assist in coordinating service line growth initiatives and cross-functional projects
- Facilitate communication between executive leadership and department directors
- Serves as a subject matter expert for key software systems, as assigned
- Serve as a professional liaison to physicians, community partners, and internal leaders
- Draft internal communications, announcements, and executive messaging, as requested
- Represent the executive office with professionalism and diplomacy
- Maintain organized filing systems (electronic and physical)
- Process expense reports, invoices, and contracts
- Support confidential HR-related documentation as needed
- Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation.
- Performs compliance requirements as outlined in the Employee Handbook
- Must adhere to the DCH Mission, Vision, and Values including creating positive relationships with patients/families, coworkers, colleagues and with self.
- Performs essential job functions in a manner that ensures the safety of patients, visitors and employees.
- Identifies and reduces unsafe practices that may result in harm to patients, visitors and employees.
- Recognizes and takes appropriate action to reduce risks and hazards to promote safety for patients, visitors and employees.
- Requires use of electronic mail, time and attendance software, learning management software and intranet.
- Must adhere to all DCH Health System policies and procedures.
- All other duties as assigned.
- High School Diploma or equivalent
- 5+ years of executive administrative support experience, preferably in healthcare
- Associate’s or Bachelor’s degree in Healthcare Administration, Business, or related field
- Experience supporting C-suite or senior leadership in a hospital or health system strongly preferred
- Familiarity with board governance processes preferred
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Ability to prepare polished executive-level presentations and reports
- Strong understanding of healthcare operations and regulatory environment
- Exceptional written and verbal communication skills
- High level of discretion and emotional intelligence
- Strong project management and prioritization skills
- Ability to anticipate needs and work independently
- Must be able to read, write legibly, speak, and comprehend English.
- Professional judgment and confidentiality
- Organizational agility
- Strategic thinking support
- Executive presence
- Adaptability in a dynamic healthcare environment
- Face to face communication
- Phone communication
- Ability Manual dexterity to utilize office equipment
- Activities talking, hearing, repetitive motion, sitting, standing
- Requirements Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
- Must be able to perform the duties with or without reasonable accommodation.
- Hearing and vision must be normal or corrected to within normal range.
- Physical presence onsite is essential.
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