Department Assistant

Department Assistant

JOB-10044685

Anticipated Start Date

08/25/2025

Location

Kansas City, MO

Type of Employment

Contract-to-Hire

Employer Info

Our client is a full-service engineering, architecture, construction, environmental and consulting solutions firm, based in Kansas City, Missouri, focused on planning, designing, permitting, constructing, and managing facilities all over the world.

Job Summary

Our client is seeking a Department Assistant that will provide administrative support for department management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.

Job Description

• Facilitates the dissemination of information to the department and project teams as part of the overall communications and department management process.
• Resolves questions regarding the department; research and provide appropriate answers.
• Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
• Develop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives for the department.
• Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
• Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include department orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.
• Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Assemble and analyze information involving business plans, and financial reports, resulting in the final business plan submission.
• Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
• Prepare a variety of communications including emails, meeting agendas, and meeting minutes.
• Responsible for handling sensitive and confidential information.
• Coordinate department related issues and complaints, such as operational resources, workstations, space assignments and supplies, and follow up that resolution has been obtained.
• Performs other duties as assigned.
• Comply with all policies and standards.

Skills Required

• Advance knowledge in Microsoft Word, Excel, Access and PowerPoint is required
• Ability to work independently; demonstrating accuracy, reliability, and problem solving skills.
• Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).

Education/Training/Certifications

• High School Diploma/GED + min 5 yrs relevant experience is required. OR
• Associates degree + min 4 yrs relevant experience is required. OR
• Bachelor’s degree + min 2 yrs relevant experience is required.

Additional Requirements

• This is an onsite position.
• No remote/no hybrid.
• Eligible for flex 9/80.

Pay Rate/Salary

• Base Compensation: $21/hour - $23/hour (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location.)

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.