Purchasing Associate

Job Description

Job Description

Summary of Job Description:

Provide Assistance to the Purchasing manager in the purchasing process and assist with maintaining inventory levels.

Essential Duties and Responsibilities:

1. Warehouse inventory survey and risk reporting (weekly/monthly)

• Counting raw materials quantity: Conducting manual counts of the raw present. Ensure accurate inventory tracking to identify discrepancies and report to direct Manager
• Comparing raw materials quantity between manual counting and ERP: Assist with tracing any differences.
• Analyzing and tracing the differences and reporting to the purchasing manager: Provide assistance on determining root cases and corrective actions, if necessary.
• Material inventory risk reporting to the purchasing manager: Regular reports outlining any material inventory risk, potential issues, and ensure smooth operations.

2. Inbound container unloading

• Unloading both materials and imported parts effectively. Process is executed by utilizing forklifts or, in certain cases handling manually.
• Repacking and labeling for imported parts: Ensure they are repacked into plastic pallets and labeled accordingly, if deemed necessary.
• Arranging to the designated locations: Once unloaded, materials are arranged in their designated locations within the warehouse. Organizing and to identify effectively.
• Compare and Reporting results of packing lists: Cross-match the items and their quantities received against the packing list and report result to the Purchasing Manager.

3. Feeding raw materials to Production: Ensure smooth process of feeding raw materials to Production.

• As per the daily request order of Production: Collect and gather required materials promptly.
• Cross-checking the quantity of the required materials with Production during each transfer to avoid discrepancies.

1. Checking Wheel Guard sub-parts packing slips and record them into ERP. Pay attention and review the packing slips and verify each slip for accuracy. Provide assistance to the Manager with maintaining an accurate database of each transaction.

1. Inventory managing and placing purchase orders for

1. Plastic pallets,
2. Carton boxes
3. Wheel guard subparts

• Ensure that the stock levels are monitored and optimized to meet the demands
• Oversee the availability and efficient movement and report to manager
• Track inventory, identify shortage, and replenish new order
• Maintain accurate records of purchase orders, pricing, and delivery schedules for report

6. Managing and correspond with subordinate worker

• Effective communication and coordination with the subordinate worker. Provide clear instructions and guidelines to the team member.
• Provide training

7. Maintaining a clear and arranged material warehouse

• Regular updates and reporting of inventory status and changes to be shared in a timely manner
• Prioritize maintaining a clean and organized material warehouse.
• Implementing and enforcing appropriate storage systems and routines, to ensure materials are well-managed and readily available whenever needed.

1. Collaborate with the purchasing manager to facilitate the purchasing of materials, equipment, and services for the manufacturing plant

• Provide assistance with searching of new suppliers, cost-saving opportunities, and emerging trends in the industry
• Provide assistance with coordinating with various departments, such as production and logistics as necessary

1. Provide visually and record daily Forklift maintenance check to Shipping Associate and report immediate issues if necessary.

Qualifications/Requirements:

1. Excellent communication skills, verbal in in written
2. Understanding of the basic notions of computer manipulation, managing computer files, word processing, and Excel spreadsheets and databases
3. Excellent organizational skills
4. Ability to adapt flexibly in a fast-paced environment.
5. Exceptional interpersonal skills, time management ability to multi-task.
6. Detail- oriented
7. Ability to show team work skills
8. Ability to drive a forklift, and certified
9. Able to lift, pull, and push up to 50 lbs.
10. SAP/ERP experience or knowledge preferred
11. Experience with manufacturing environment preferred
12. Warehouse inventory management experience preferred
13. Must be able to wear various types of Personnel Protective Equipment (PPE).
14. Ability to work rotating shifts including weekends, holidays, and plant shut downs if need be.

Education/Training/Experience:

Bachelor’s degree in economics, engineering, business administration or supply chain management preferred

• Or High school degree if 2-3 years of work experience in the manufacturing setting
• ERP systems with direct Manager
• New hire orientation
• OSHA compliance training
• Forklift certification
• Handing and storing propane training with Shipping dept.
• Forklift maintenance check

Software skills Required:

MS Word

O

PowerPoint

O

MS Excel

O