Office Coordinator

Job Description

Job Description

Snelling is recruiting for an Office Coordinator for a global insurance organization in the Birmingham area. The Office Coordinator will provide administrative support to a team of six insurance professionals, with a heavy emphasis on dealing with Expenses and Travel Arrangements . This is an excellent opportunity for a highly organized, detail-focused individual who enjoys keeping things running smoothly, managing multiple priorities, and supporting a busy professional team.

Key Responsibilities of Office Coordinator :

• Prepare, review, and submit expense reports accurately and efficiently.
• Collect receipts and reconcile corporate card transactions.
• Coordinate domestic and international travel arrangements, including flights and accommodations.
• Manage hotel bookings, cancellations, and travel changes as needed.
• Create and maintain simple travel itineraries and trip details.
• Assist with rental car arrangements, restaurant reservations, and other administrative requests.
• Provide general administrative support to ensure the team operates efficiently.

Qualifications & Skills Required for Office Coordinator:

• 2-3 years of administrative experience, including handing expenses and travel
• Strong organizational skills with the ability to manage multiple requests and deadlines.
• Excellent attention to detail and accuracy when handling expenses and documentation.
• Comfortable communicating with professionals at all levels and following up when information is needed.
• Ability to prioritize tasks in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite and willingness to learn new systems.
• Dependable, responsive, and professional approach to work.

Benefits & Compensation

• Competitive salary based on experience and qualifications.
• Comprehensive company benefits package.
• Full-time, permanent opportunity with a respected global organization.
• Flexibility to work in an office or remote environment.

If you are an organized, detail-oriented professional who enjoys supporting a team and keeping operations running smoothly, we would love to hear from you! Apply now or send your resume directly to [email protected].

Snelling is a full-service recruiting firm, proudly serving Jefferson and Shelby Counties for over 75 years. We place candidates in temporary, temp-to-hire, and direct hire roles. Snelling is a drug-free workplace.