Administrative Assistant / Office Coordinator

Job Description

Job Description

A boutique professional services firm in the Calhoun County, Alabama area is seeking a dependable, high-detail Office Coordinator to join our team in a part-time capacity. This role is the "heart" of our office. You will responsible for ensuring our clients feel heard and supported, while also ensuring the physical and digital office runs like a well-oiled machine.

This is an ideal position for a professional who enjoys a mix of focused administrative work and friendly client interaction.

Key Responsibilities:

* Professional Communication: Serve as the primary point of contact for potential clients. You must be comfortable ad friendly on the phone and in-person, providing a warm and supportive experience for individuals navigating sensitive matters.

* Information Management: Maintain and organize digital and physical filing systems with high precision.

* Client Relations: Maintain professional, friendly contact with clients via telephone, email and in-person, providing exceptional customer service.

* Scheduling: Coordinate calendars, appointments, and deadlines.

* Document Production: Draft and proofread correspondence and professional documents.

*Administrative Maintenance: Perform routine data entry and assist with light digital marketing or website updates as needed.

* Facility Oversight: Ensure the office remains organized, professional, and fully functional. You are the "first responder" for office needs, from clearing the printer jam to troubleshooting basic equipment issues.

* Operational Readiness: Take ownership of the physical workspace to ensure a seamless experience for both the company owner and the clients.

* Production-Focused: Ability to meticulously log and account for work hours. Must be comfortable with the goal of balancing office management with billable client support.

Who You Are:

* A "People Person": You have a naturally friendly phone presence and can remain calm and empathetic when speaking with potential clients and community members.

* A Problem Solver: You are proactive. You don't wait to be told to fix an office issue; you see a need and handle it.

* Detail-Obsessed: You take pride in organization and accuracy. You follow directions closely and manage your task list with minimal oversight.

* Tech-Savvy: You are comfortable with Microsoft 365 and can quickly learn new software platforms (training provided). You are always looking for better ways to use technology to improve efficiency.

* High-Accountability Mindset: You are naturally inclined to document your tasks and enjoy seeing the tangible results of your productivity through meticulous time-tracking.

Schedule, Environment and Compensation:

* Hours 25-30 hours per week (a set, consistent schedule will be established incorporating your scheduling preferences)

* Culture: A calm, focused office where your independence and initiative are highly valued.

* Compensation: In addition to a competitive base hourly wage ($18.00 - $23.00 per hour), we offer a performance-based incentive program. This rewards team members who demonstrate high efficiency in completing substantive case support tasks.

A specialized boutique law firm in the Calhoun County, Alabama, area focused on high-quality client care and meticulous detail. We offer a stable, quiet, and professional work environment for self-motivated individuals who take pride in keeping a business running smoothly and assisting clients with a friendly, supportive touch.

Company Description

A specialized boutique law firm in the Calhoun County, Alabama, area focused on high-quality client care and meticulous detail. We offer a stable, quiet, and professional work environment for self-motivated individuals who take pride in keeping a business running smoothly and assisting clients with a friendly, supportive touch.