Administrative Asst 2 - ADMA2

Description:

• Administrative Assistant Minimum Requirements:
• High school diploma; 3+ years of related experience

High-Level Tasks/Job Responsibilities:

• Provide administrative support for the director of SCS Environment C
• Sustainability (ECS) and the ECS department
• Support Director including calendar management, expense report reconciliation, and travel management flights, hotel, car service/rental, meals
• Perform various administrative duties to support the ECS team including departmental calendar and coordinating meetings and events, including catering, room set-up and breakdown
• Perform various administrative duties including procuring and maintaining office and breakroom supplies, coordinating office maintenance, oversight of PCs, laptops, copiers, printers, and other office equipment
• Manage purchase requests, process check requests, process and reconcile invoices
• Serve as department timekeeper using Oracle PaySOurce
• Reconcile expense reports using Oracle Expense
• Maintain department documents and participate in record retention efforts
• Ensure adherence to Southern Company administrative, accounting and compliance procedures
• Provide backup assistance to other administrative support personnel
• Perform ad hoc miscellaneous administrative assignments as directed

Job Experience needed:

• Experience in an administrative support role in an office
• environment (assistance to director and manager level preferred)
• Demonstrated strong personal computer skills using Microsoft Office Suite (Outlook, Word, Power Point, Excel, SharePoint and OneNote), also experience with accounting software/Oracle and Maximo preferred * Proven interpersonal, written and verbal communication skills * Excellent planning and organizational skills
• High School Diploma or Equivalent required.
• College experience or degree desired

Knowledge, Skills C Abilities:

• Strong organizational and time management skills including the ability to prioritize, multi-task, perform activities from multiple personnel and meet deadlines required
• Ability to interact professionally with a variety of position levels and personalities
• (internal and external clients, management, peer administrative personnel and department employees)
• Strong listening skills with the ability to concentrate and demonstrate patience
• Ability to work with minimal direction, make decisions, anticipate next steps and proactively seek solutions