Recruiting Coordinator - GovCon

Recruitment Coordinator – Federal Contracting 

About Essnova Solutions, Inc. 
Essnova Solutions, Inc. is an SBA 8(a)/HUBZone-certified small business and one of the fastest growing federal contractors in the U.S. We provide innovative solutions across IT, cybersecurity, healthcare, geospatial, and environmental services. With access to powerful contract vehicles—including GSA OASIS+, Seaport NxG, FAA eFAST, GSA MAS, and 8(a) STARS III—our team delivers mission-critical support to over 40 federal agencies. We are ISO 9001, ISO 27001, and CMMI Level 3 certified, with an uncompromising commitment to quality and compliance. 

We are seeking a Recruitment Coordinator to support our rapidly expanding Talent Acquisition function and ensure our hiring processes are efficient, compliant, and candidate friendly. This role is central to aligning our recruiting operations with business growth, customer delivery, and federal compliance standards. 

What you’ll do:

Recruiting Operations & Coordination 

• Assist in the scheduling of candidate interviews across multiple time zones and stakeholders (hiring managers, project managers, executives, and federal clients). 

• Coordinate end-to-end interview logistics, including candidate communications, video conferencing, interview panels, and follow-up correspondence. 

• Assist in maintaining recruiting trackers, SharePoint files, and applicant status logs with high accuracy and timeliness. 

• Ensure consistency in candidate documentation, compliance checklists, and reference tracking. 

• Communicate professionally and promptly with candidates throughout the hiring process 

• Maintain meticulous records and track progress of candidates in the pre hire process to ensure all candidates have completed required tasks 

• Assist in posting job openings on internal and external job boards as needed 

• Collaborate with recruiters and hiring managers to ensure a seamless hiring process 

• Track and report on recruiting metrics and KPIs 

• Tracking scheduling activity and adhering to scheduling targets 

• Scheduling debrief sessions for Hiring Managers and recruiters 

• Initiating candidate assessments, sending candidate reminder notifications, and recording testing results within the applicant tracking system

• Posting job requisitions, at the direction of the recruiting team 

• Assisting recruiting team in capturing accurate recruiting data and sharing with business partners and recruiting team members 

• Other recruiting administrative projects or tasks as assigned 

Pipeline & Candidate Experience 

• Serve as the first point of contact for candidates, ensuring timely, professional, and compliant communications throughout the hiring lifecycle. 

• Monitor application inflow in ATS/CRM systems, flagging priority candidates and bottlenecks to recruiters and hiring managers. 

• Conduct initial resume reviews against minimum requirements (clearance level, contract-specific skills, FAR/DFARS compliance). 

• Draft and send candidate outreach messages, leveraging company branding and professional templates. 

Compliance & Reporting 

• Ensure all recruiting activities are compliant with OFCCP, EEOC, and contract specific federal regulations. 

• Manage audit-ready records of candidate pipelines, interview outcomes, and hiring decisions. 

• Support creation of recruiting metrics dashboards (time-to-fill, cost-per-hire, pipeline conversion rates) for leadership reporting. 

Process & Systems Support 

• Alongisde the Talent Lead, maintain and update job postings on external job boards, company website, and contract vehicles, ensuring alignment with SOW and federal requirements. 

• Partner with recruiters to continuously refine sourcing strategies, outreach campaigns, and interview processes. 

• Assist in ATS/CRM administration, including candidate status updates, requisition postings, and reporting. 

Culture & Operating Philosophy 

At Essnova, our Talent function operates with a culture built on speed, precision, and accountability. We recognize that in federal contracting, recruiting velocity directly impacts our ability to capture, deliver, and grow. This role is expected to support and embody that culture, ensuring operational excellence while enabling the recruiting team to work strategically. 

• Speed with Structure: We work to move quickly without sacrificing quality or compliance. Every action—whether scheduling, posting, or communicating—is executed with urgency and discipline. 

• Proactive Communication: Bottlenecks are identified and escalated early. Coordinators keep recruiters and hiring managers informed so decisions can be made fast. 

• Ownership Mindset: Everyone in the recruiting process takes responsibility for their piece—no hand-offs disappear into the void. 

• Operational Excellence: Behind every rapid hire is a well-organized system. Accuracy in documentation, scheduling, and compliance enables the Leadership team to focus on strategic priorities. 

• Continuous Improvement: We are scaling fast; our processes evolve just as quickly. Coordinators contribute feedback and help refine SOPs to support growth. 

• Collaboration Over Silos: Speed is only sustainable when teams work in sync. Coordinators act as connective tissue across recruiters, hiring managers, and leadership. 

Requirements

Qualifications 

Required 

• Bachelor’s degree in Business, HR, Communications, or related field; or equivalent combination of education and relevant experience. 

• 2+ years of experience in recruitment coordination, HR support, or project administration within a fast-paced environment. 

• Strong organizational skills with proven ability to manage multiple priorities under tight deadlines. 

• Excellent written and verbal communication skills, with a professional and candidate-centric demeanor. 

• Proficiency in MS Office (Excel, Word, Outlook, Teams) and comfort working with ATS/CRM platforms. (preferably Workable) 

• Familiarity with federal contracting environment, including security clearance requirements and compliance standards. 

Preferred 

• Experience supporting recruiting in a GovCon or highly regulated industry. 

• Working knowledge of OFCCP, EEOC, and FAR/DFARS compliance standards. 

• Exposure to high-volume recruiting environments with federal contract roles. 

• Familiarity with SharePoint, ClickUp, Workable, RecruitCRM, or similar platforms. 

Key Competencies 

• Detail Orientation: Ensures precision in documentation, compliance, and reporting. 

• Professionalism: Communicates effectively with candidates, executives, and federal stakeholders. 

• Adaptability: Manages shifting priorities and evolving hiring needs in a fast-growth GovCon environment. 

• Confidentiality: Handles sensitive candidate and client data with discretion. 

• Collaboration: Works cross-functionally with recruiters, hiring managers, executives, and program teams. 

Benefits

Why Join Essnova? 

• Be part of a rapidly scaling GovCon firm recognized nationally for growth and performance. 

• Gain hands on exposure to full cycle recruiting, compliance, and federal contracting processes. 

• Work alongside experienced recruiters, project managers, and executives shaping federal workforce solutions. 

• Competitive salary, benefits, and growth opportunities within a dynamic and mission-driven team.