ADMA 2: Administrative Asst 2

Job Description

Job Description

Job Title :: ADMA3 Administrative Assistant3

Location : Calera,AL

Contract :: 36 -Months

Skills and Responsibilities

JOB SUMMARY

· This position is responsible for providing support to the Alabama Power Transportation Department. In this role,

· the primary responsibilities will be to audit and reconcile freight invoices for SOCO business units and OPCO’s,

· communicate with freight carriers, communicate with internal business partners, create various reports, order

· Department of Transportation permits, provide feedback and follow-up support to internal and external

· customers, carriers, field calls from the vendor line, support the Traffic Specialist as well as create and maintain

· various weekly, monthly, quarterly or annual reports.

JOB REQUIREMENTS:

Education

· High School diploma or equivalent, college degree preferred.

· Must pass the SASS Clerical Test

· Experience

· General knowledge of Accounting procedures.

· Experience with MAXIMO, I EXPENSE, Oracle and other accounting systems.

· Proficient in Microsoft applications internet-based websites.

Knowledge and Skills

· Excellent administrative and customer service skills including having the ability to effectively

· communicate with carriers, suppliers, business partners and coworkers.

· Excellent communication written and oral.

· Excellent organizational and time management skills.

KEY JOB RESPONSIBILITIES:

· Ability to work safely.

· Provide support to the Transportation Department.

· Audit, reconcile process freight invoices.

· Create various reports using Microsoft Office products.

· Communicate effectively with carriers, suppliers, internal business partners coworkers.

· Prepare and process corporate card statements.

· Be professional.

BEHAVIORAL ATTRIBUTES

· Must demonstrate behaviors consistent with Southern Style.

· Must be a team player.

· Must have the ability to work safely.

· Must have the ability able to multi-task.