Office Administrator and Utilities Coordinator
- 401(k)
- 401(k) matching
- Bonus based on performance
- Dental insurance
- Free uniforms
- Health insurance
- Opportunity for advancement
- Paid time off
- Parental leave
- Training & development
- Vision insurance
- Phone and Email Management: Answer incoming calls, route them to the appropriate personnel, and respond to general inquiries. Manage and respond to emails in a timely and courteous manner.
- Mail Handling: Receive, sort, and distribute incoming mail and packages. Prepare outgoing mail and packages for delivery.
- Property Utilities Management: Complete utility requests and oversee the process. Communicate with the team on progress of requests.
- Customer Service: Greet clients, visitors, and guests in a friendly and professional manner. Assist with inquiries, provide information, and direct individuals to the appropriate contacts or locations.
- Administrative Support: Assist with various administrative tasks, including data entry, filing, photocopying, and preparing documents. Validate Parking
- Office Orders: Inventory and maintain office supplies
- Manage Facility vendors: Coordinate with office vendors to ensure proper scheduling of services (i.e. office cleaners, shred service, copier maintenance, etc.)
- Maintain Lobby Area: Keep the reception area clean, organized, and presentable.
- Security Awareness: Monitor access to the building and enforce security procedures. Collaborate with security personnel to address any concerns.
- 1-3 years’ experience in an administrative or similar role (involving multi-tasking)
- High school diploma
- Proficiency in Microsoft Office Suite
- Professional attitude and appearance
- Excellent written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Friendly, outgoing and confident personality is mandatory
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