Executive Assistant

Job Description

Job Description

Immediate W2 contract position available in Birmingham, AL.
Estimated Duration: 3 years

• Provide administrative support to executives/senior management.
• Manage and prioritize complex executive calendars and schedules by independently managing executive calendars, appointments, and meetings.
• Arrange and coordinate travel plans, accommodations, and itineraries.
• Prepare correspondence, reports, and presentations.
• Handle confidential information and sensitive documents with discretion.
• Draft, edit, and proofread executive-level correspondence and reports.
• Handle confidential and sensitive information with utmost discretion.
• Draft, edit, and review executive communications, presentations, and reports.
• Lead the planning and execution of executive-level events and projects.
• Lead the planning and execution of high-profile executive events.
• Oversee executive-level projects, ensuring timely completion.
• Answer and screen phone calls, emails, and inquiries.
• Learn and utilize relevant software and tools for administrative tasks.
• Serve as a point of contact between executives, employees, and external stakeholders.
• Act as a liaison between executives, internal teams, and external partners. Supervise, mentor, and provide guidance to junior administrative staff.
• Utilize advanced software and tools for executive support tasks.
• Stay current on industry trends and emerging executive support technologies.

Anticipated Assignment Schedule:

• 4 days on-site and 1 day remote, 8am-5pm.
• Candidate must be willing to work on-site 4 days a week.

Required Qualifications:

• 3+ years supporting General Manager/Director-level leaders or above
• Expert Outlook calendar management
• Travel and expense management
• PowerPoint and Excel proficiency
• Strong executive communication skills
• Demonstrated discretion with confidential information

Highly Preferred Qualifications:

• Associate or Bachelor's degree in either Business Administration, Communication, Management, or Office Administration.

Nice to Have:

• Certified Administrative Professional (CAP)
• Professional Administrative Certification of Excellence (PACE)
• Project Management fundamentals/certification
• Event Planning certifications (if the role coordinates leadership events)

We provide supplemental employees to the region's most sought after power projects. We credit our success to the commitment we show to our job applicants. E Group Recruiters are here to make sure your job search experience is the best it can be. Our recruiters are experts in knowing what the client manager is looking for in a resume, what bill rate the market will bear, and how to make your application stand out among the rest. Our personal touch continues even after we've found the perfect job for you. All full-time employees are eligible to pay for full health and retirement benefits including BC/BS health and dental insurance, life and disability insurances, and 401K with an immediately vested match is available. We have a dedicated team to guide you through these benefits.

Company Description

We provide supplemental employees to the region's most sought after power projects. We credit our success to the commitment we show to our job applicants. E Group Recruiters are here to make sure your job search experience is the best it can be. Our recruiters are experts in knowing what the client manager is looking for in a resume, what bill rate the market will bear, and how to make your application stand out among the rest. Our personal touch continues even after we've found the perfect job for you. All full-time employees are eligible to pay for full health and retirement benefits including BC/BS health and dental insurance, life and disability insurances, and 401K with an immediately vested match is available. We have a dedicated team to guide you through these benefits.