HR Assistant

Position Summary

Thompson Holdings is looking for a Human Resources Assistant to provide essential administrative and coordination support to our HR team with a primary focus on recruiting hiring and onboarding . This position plays a key role in ensuring a smooth and positive experience for candidates and new employees from application through orientation.

The ideal candidate is organized detail-oriented and thrives in a fast-paced environment where discretion professionalism and excellent communication are essential.

Key Responsibilities

Recruiting Support

• Post job openings across job boards the company website and social media channels.

• Screen resumes and applications and coordinate candidate communications.

• Schedule interviews and manage logistics between candidates and hiring managers.

• Maintain and update applicant tracking systems (ATS) and recruiting reports.

• Assist with reference checks background screenings and offer letter preparation.

• Support career fairs recruiting events and campus outreach as needed.

Onboarding Administration

• Prepare and distribute new hire paperwork and onboarding materials.

• Coordinate orientation schedules technology setup and workspace preparation.

• Ensure timely completion and compliance of all employment documentation (I-9s tax forms benefits enrollment etc.).

• Maintain and update employee records in HRIS systems.

• Serve as the primary point of contact for new hires during the onboarding period.

General HR & Administrative Support

• Assist with HR file management reporting and data entry.

• Support compliance with company policies and employment laws.

• Contribute to employee engagement initiatives and HR communications.

• Provide administrative support to the HR team and other departments (e.g. Safety General Administration Legal) as needed.

• Perform other related administrative duties as assigned.

Qualifications

• Experience: 13 years in human resources recruiting coordination or administrative support-preferably in a fast-paced or high-volume environment.

• Strong organizational and time management skills.

• Excellent written and verbal communication abilities.

• Proficiency in Microsoft Office Suite and HRIS/ATS systems (e.g. BrassRing Paylocity BST or similar).

• High attention to detail and ability to manage confidential information with discretion.

• Customer-service orientation and a collaborative team-focused mindset.

Why Join Thompson Holdings

• Opportunity to grow your HR career in a supportive team-oriented environment.

• Hands-on exposure to full-cycle recruiting and onboarding processes.

• Competitive compensation comprehensive benefits and professional development opportunities.