Scheduler Coordinator

Job Description

Job Description

The team partners with businesses across to drive production, manage varying technology and operational initiatives to help define, meet, and maintain business goals with our partners.

Reporting directly to the Director of Operations, the Operations Coordinator will provide administrative and operational support to the Director of Operations, serving as the primary point of contact for relocation activities, maintaining detailed records, scheduling and tracking move logistics, and communicating with residents, contractors, and internal teams. Duties include but are not limited to the following:

RESPONSIBILITIES:

Coordinate resident relocations related to capital projects.

Work with the Operations team/ tenant/ vendor to schedule appointments and maintain relocation calendars.

Assist in coordinating employee schedules and attendance tracking.

Organize, maintain, and update filing systems (both electronic and physical).

Manage certification and closure of building violations through mail and/or e-certification with agencies.

Prepare and edit correspondence, reports, and presentations.

Collect and analyze data to prepare accurate and timely reports.

Oversee the maintenance and organization of office areas, equipment, and overall office layout.

Manage procurement of office supplies, furniture, and equipment in alignment with company purchasing policies and budget guidelines.

Performs additional assignments as required by the operation.

SKILLS AND QUALIFICATIONS:

Ability to manage multiple projects, prioritize and meet deadlines in a fast-paced environment.

Excellent interpersonal and communication skills, with demonstrated ability to speak and write clearly.

Excellent organization, time management, and follow-up skills.

Acute attention to detail.

Highly proficient with MS Office.

Demonstrated ability to be self-directed and take initiative.

Demonstrated ability to maintain professionalism and confidentiality.

Ability to exercise effective judgment, sensitivity, creativity to changing needs and situations.