Accounts Payables/Receivables Clerk

Job Description

Job Description

Job Title:

Accounts Payables & Receivables Clerk

Classification:

Non-Exempt

Reports to:

Controller

Supervision:

No supervisory responsibilities

Pay Rate:

$19-$21/DOE

JOB DESCRIPTION

Summary/Objective

Our company is seeking a dependable, detail-oriented Accounts Payable & Accounts Receivable Clerk to join our accounting team. This position is responsible for processing vendor invoices, managing customer accounts, posting payments, and assisting with daily accounting operations. The ideal candidate is highly organized, able to manage multiple priorities simultaneously, and committed to accuracy while working in a fast-paced environment.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Accounts Payables

• Process vendor invoices accurately and in a timely manner.
• Match purchase orders, receiving documents, and invoices.
• Prepare and process weekly check runs and electronic payments.
• Maintain vendor records and resolve invoice discrepancies.
• Reconcile vendor statements and investigate outstanding balances.
• Ensure compliance with company policies and accounting procedures.

Accounts Receivables

• Generate and distribute customer invoices.
• Apply customer payments accurately to accounts.
• Monitor aging reports and follow up on past-due accounts.
• Research and resolve customer billing questions and payment discrepancies.
• Prepare bank deposits and reconcile payment records.
• Maintain accurate customer account information.

General Accounting Duties

• Assist with month-end closing procedures and account reconciliations.
• Maintain organized accounting files and documentation.
• Answer accounting-related inquiries from vendors, customers, and internal staff.
• Assist with financial reporting and other accounting projects as assigned.
• Perform general administrative duties to support the accounting department.

Supervisory Responsibility
No supervisory responsibilities.

Work Environment
This job operates in an indoor, office-type environment.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

1. Ability to sit for extended periods while working at a computer.

2. Occasionally lift and carry items up to 20 pounds.

3. Ability to perform standard office duties, including filing and operating office equipment.

Position Type/Expected Hours of Work
This is a full-time position, and general hours of work and days are Monday through Friday, 7:30 a.m. to 4:30 p.m.

Travel
There are no travel required for this position.

Required Education and Experience

1. High school diploma or equivalent required; Associate degree in Accounting or Business preferred.

2. Minimum of 2 years of experience in Accounts Payables, Accounts Receivables, bookkeeping, or general accounting.

3. Proficiency with Microsoft Office, particularly Excel.

4. Experience with accounting software or ERP systems preferred.

5. Strong mathematical and analytical skills.

6. Excellent verbal and written communication skills.

Preferred Experience

1. Strong typing skills with high accuracy and attention to detail.

2. Excellent organizational skills and ability to multitask in a fast-paced environment.

3. Strong communication skills and a positive, team-oriented attitude.

Additional Eligibility Qualifications

1. Successful completion of a drug screen and background check.
2. Must have a valid driver's license.
3. Ability to listen and communicate (written and verbal) effectively.

4. Must have proper phone etiquette.
5. Ability to anticipate work needs and follow through with minimum direction.
6. Ability to protect organization's value by keeping information confidential.

We are an Equal Opportunity Employer